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Administrative Assistant's Report

For Meeting of February 21, 2013

That was some blizzard we got last weekend. Hats off to the fire department which responded to a tree blocking Douglas Highway at 3AM on Saturday, power lines down on Buttermilk Road at noon that day, and a truck fire on Lumberjack Lane on Sunday. And praise to the plowing crew the roads were bare and dry by noon on Sunday.

The agenda for your next meeting is relatively short, though I'm not sure how long the meeting will take. If all goes well, the town report will be printed and in house for this meeting!

Minutes of February 7, 2013 Please review the minutes and submit written changes if possible.

Warrant 16 The February school payment is on here, so it's a big one. Tax money is starting to come in at a pretty good clip (the reminder cards went out February 12 th ). There might be an opportunity to add some to the investment account. Other than the school payment, there is a 1/3 payment to the company that will install the vault shelving system and a legal bill for the assessors on the Old Point case, along with the usual bills.

Cash & Budget Report Excise tax is really starting to lag. As of today (2/13) we were about $20,000 behind when compared to the percentage of the year that has passed. Last year at this time we were $21,000 behind. Otherwise, we're about where we should be.

Roads The MDOT will be doing a lot of paving in Lamoine in 2013. Looks like both 204 and 184 will get a new coat. The message from MDOT is in your packet. My question is, should we talk with the paving manager about road preparation and shimming ahead of time? I'm concerned that the paving won't last very long if the roads are not properly shimmed, and if drainage on these roads continues to be as poor as it is.

Snow Plow Contract Package Draft You got the draft contract at the last meeting for review. Let's discuss that and the invitation to bid the aim is to send this out for April 1 st , so there is time to work with.

Posting the Roads It's time to post the roads. Our road weights ordinance allows you to authorize the Road Commissioner to do so. My recommendation is that the postings coincide with the MDOT postings.

Insurance Fire Truck Our insurance representative from MMA is suggesting that we go with an agreed to value on some of the fire trucks. The 2005 Pumper for $200,000 would add $81.00 to the premium. I've just asked about the 2010 Ford Brush Truck at $90,000 and await an answer. This might be money well spent, though you really don't want to use it, ever!

Town Meeting A power point presentation for the meeting will be done again that's one of the projects for next week. A print out of what's done to date will be with your material on Thursday.

Town Report As mentioned above, the printed reports should be ready for the meeting. The proof copy came in yesterday, and the cover looks really sharp. Can't want to submit this for the MMA town report contest.

Communications There is a lengthy and complex memo from the Municipal Review Committee. More trash may be headed to PERC now that the MERC plant in Biddeford is shutting down. They're also hoping to extend the contract with PERC beyond 2018.

An attorney for Old Point, Inc., made an inquiry of the Code Enforcement Officer regarding a proposed split of that property and whether it's legal or not. Mike and I fashioned a response essentially saying that property splits do not require any town approval unless they create a subdivision.

I sent an e-mail from Steve Salsbury to you today (2/13) regarding plans by Harold MacQuinn, Inc. to immediately start clearing and excavating in accordance with the present gravel ordinance as a suspected reaction to the proposed ordinance.

Other At this point, nothing else has come in for action.

See you on Thursday.

stu