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Administrative Assistant's Report

For Meeting of March 12, 2015

As I write, the sun is out and the temperature is approaching 40-degrees for the first time since January.  Some of the large icicles have started to fall from the town hall roof.  Perhaps spring is on its way after all.

The goal of this meeting is to take care of organizational and regular business matters quickly on the day following town meeting.  I do not anticipate that the meeting will take very long.  As I have advised in a previous meeting I will be out of the office for much of the day to deal with a family matter, but anticipate that I’ll be back.  If that is not the case, I will let you know, and perhaps Jennifer can call the meeting to order.

Selection of Officers – As Deputy Clerk I will call the meeting to order and the first order of business will be to select a chair.  Once the chair is selected, the chair will then entertain nominations for a vice chair. 

Minutes – The minutes from the last meeting are pretty short – I only noted that the workshop with the Planning Board was held and did not detail those discussions.

Warrant 18 – The largest bills will be the school payroll and accounts payable.  The town report and citizen of the year plaque bill will also be on this warrant. We still have plenty of money in the checking account to cover this warrant.

Cash & Budget Reports – I do not anticipate any issues with the reports but as of this writing, I’ve not updated them for a few days.  This will be posted on the town’s website and a current printout will be available on meeting night.

Checking Account Reconciliation – This was sent via e-mail on Monday evening. There were no issues balancing the checkbook.

Policy Adoptions – The three policies, Disbursement, Rules & Procedures of the Select Board and the Fee Schedule are adopted annually at the organizational meeting. I do not propose any significant change to any of the policies.  The new version is printed and with this packet.

Town Meeting Follow Up – A brief discussion of whatever might need attention of the town meeting the night before is the intent of this item. 

Meeting Schedule – The board should set its general meeting schedule for the next year.  You’ve been meeting on the 2nd and 4th Thursdays of the month generally at 7PM.  There is nothing that requires that you meet on those days.  If you wish to change something, this is the time to do it.

Don’t forget town meeting on the 11th at 6PM at the school!

sm