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Administrative Assistant's Report

For meeting of September 8, 2016

 

The summer break is over, such as it was.  The town office has been an extremely busy place for the past three weeks, though, as property tax payments have been coming in steadily. Keeping up with the work for the two of us has proven to be a bit of a challenge, and some things have been pushed to the back burner after the rush.  The focus for Jennifer, now, will be on the November election.  I’m hoping to catch up on a few things (filing) as well, but the bookkeeping is up to date.

Despite not meeting for 3-weeks, beyond the expenditure warrant, not a lot has piled up.

Minutes – August 18, 2016 – Please look over the minutes from last meeting – written corrections are most appreciated.

Expenditure Warrant 4 – You’ll notice the payee for repairs to Engine 401 will be to the fire department.  They issued a check to K&T Environmental for the repair costs already.  I am pleased to report that the truck is back in the station and with essentially a new pump, it’s life expectancy has likely increased significantly.  It’s a 1995 truck, and with good luck, the department should be able to get at least 10-more years out of it, so replacement should not be needed until about 2026. 

The county tax bill is on this warrant as well, which is the largest expenditure.  I’m going to throw the initial run of the warrant into your packets, but will update it on line, as well as the cash & budget reports.

Cash & Budget Reports – Our cash flow, as noted in the opening, has been very positive.  For the first time that I can recall, we actually have more than $2,000,000 in the bank accounts.  More than half the taxes have been collected, with the 2nd half due in February. 

Checking Account Reconciliation – When I get this done (I hope later today, 9/2/16), I will e-mail the documents.  I do not expect any trouble in balancing.

Audit – The auditors plan to be here on September 12th.  I have closed out the books for FY 2016 and the cash & budget report for that year reflects the final figures, except for the fund balances, which requires the audit.

Special town meeting warrant – The proposed warrant is in your packets for the PERC question and the fire pump repairs.

General Assistance – As required, the board will hold a public hearing on the proposed adoption of the new state figures for General Assistance.  If it’s like the past 20-years, no one will testify, and you’ll be able to close it, and I would recommend adoption.  The summary page is in your packets.

Sesquicentennial Committee – The new committee will meet prior to your meeting and then stick around to meet with the Board to throw around a few ideas.  I suspect one of the first acts will be to name the committee something other than Sesquicentennial (it’s hard to type!).  

Appointments – We’ve advertised for the Conservation Commission and Budget Committee alternate positions.  So far I have one for the Conservation Commission, and still no takers for Budget Committee.

Little Free Pantry – I was contacted by a resident who has offered to build such a device to be placed here at the town hall.  I’ve not heard of this before, but have printed off their FAQ page and put it in your packets.  Here’s a picture of what it would look like:

If this is something that interests you, it should be pretty easy to find a spot for it.

Future Meeting Dates – An e-mail from Kathleen received this week outlines the dates where she has work conflicts.  It is up to the entire board to set the meeting dates, not me!  Please be ready to discuss this at your meeting.

Other – I have nothing for public or executive session discussion at this point.

Goals – As the board had a very lively discussion about goals, I’d like to see this workshop continue and come down to a workable set of goals for the next year.  Here’s what the board discussed at the previous meeting: 

See you Thursday Night!

stu