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Minutes of the Lamoine Budget Committee November 14, 2005

Chairman Henry Ashmore called the meeting to order at 7:00 PM

Present were: Budget Committee members Reggie McDevitt, Robin Veysey, Henry Ashmore, Linda Feury, Joe Young, Hubene Brodie; Administrative Assistant Stu Marckoon, Selectmen Jo Cooper, Cynthia Donaldson, Perry Fowler, Brett Jones, Asst. town Clerk Kathy DeFusco, Cable TV Tech Bill Butler and Lily Cooper

Minutes

Reggie moved to approve the minutes of October 24, 2005 as written. Linda 2 nd . Vote in favor was unanimous

Discussion Item

Joe Young asked what arrangement the town had made in light of fuel oil cost increases. Stu said the town purchases heating fuel through a bulk purchase program with School Union 92. He said the business manager at Union 92 had locked in a price of a little over $2.00. He said it does not look to be a budget breaker this year.

Solid Waste Budget

Henry asked about the decrease in the expected PERC expenses and increases in transportation cost. Stu said the town and Pine Tree Waste found that commercial trash was going in with the town trash and being charged to the town when it should not have, so trash amounts to PERC have dropped significantly. He said the town is in the last year of the transport contract with Pine Tree Waste, so the transportation contract was purely a guess. Henry asked if the contract cost might be known by town meeting. Stu said he hoped so.

There was a brief discussion on illegal dumping costs and the recycling contract which also expires at the end of June 2006.

Reggie suggested putting in a bulk oil storage tank, and mentioned the town will probably need to have a sewer department in the future.

Roads

Stu said the Road Commissioner had not submitted a budget, so he plugged figures in. He said he and the road commissioner had discussed the possibility of hiring a contractor to act as the general road contractor for the town, possibly on a retainer basis. A lengthy discussion followed on that idea which will go to the Selectmen at some point.

There was a discussion about crack sealing and tree removal.

Stu reported the DEP had visited the town on a complaint about the salt/sand pile that the plow contractor maintains and found several violations. A lengthy discussion followed about the possibility of the town constructing its own shed. Stu said the DEP is encouraging that path. Among the points of the discussion were:

There was a short discussion about the plan to pave Seal Point Road . Joe suggested not contracting for that until town meeting is completed in case it needs to be cut. Stu said normally the contract would not go out until after town meeting. He said what happened this year was that the regular town meeting approved the funding and the bids went out, then the town found it had to cut funding per LD-1 so Shore Road 's paving project did not get cut because of the contract situation.

Portable Classroom Maintenance

Henry noted there is $4,724 in the fund. Stu said the budget line should disappear in a couple years when the school takes possession of the classrooms.

Revaluation Reserve

Stu said he placed $20,000 in the line following the previous meeting. Henry said he understands a full revaluation will be needed in 4-to-5 years which would cost about $100,000. He said there is $12,000 in the fund presently. Hubene asked if this is a separate article in the town meeting warrant. Stu said it is. A short discussion followed on the philosophy of reserving funds vs. paying for the entire project when it occurs.

Debt Service

Stu said the fire truck payment is currently the only debt service. He said after the FY 07 budget there would only be two more years of payments, as the first payment was budgeted in the fiscal year before it was due, but encumbered instead of rolled back into the general fund.

Revenues

The committee discussed briefly the amount of surplus available for use. Stu said he put in $40,000 based on the audit result, the current fiscal year appropriation and the previous goal of a $300,000 surplus. He said $40,000 would be lower than that goal, but cash flow has not been a problem.

Budget Layout

Stu reported that he had reconfigured the budget print-out to show the separate components of the tax commitment school, municipal and county. A short discussion on the education override process followed.

Next Meeting

The next meeting of the budget committee will be November 28, 2005 at 7:00 PM. The public safety/fire department budget is the major issue on the agenda.

There being no further business, the meeting adjourned at 8:25 PM

Respectfully submitted,

Stu Marckoon, Secretary