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Lamoine Planning Board

Minutes of December 6, 2011

Planning Board Members Present: Holt, Gallagher, Donaldson, Tadema-Wielandt, Jordan (alt)

Code Enforcement Officer Present: D. Ford

Members of the Public R. McMullen, T. Carter, W. Alley, M. Harriman

  1. Chairperson Holt called the meeting to order at 7:01 p.m. Holt added to items to the agenda:
  1. Consideration of Minutes

Board members made various editorial corrections and one clarification of events at the November 1 meeting. Moved by Gallagher (Jordan) to approve the minutes as amended. Approved 5-0

  1. Code Enforcement Officer's Report
    1. Permits Issued
    2. Enforcement Actions

    CEO Ford reported that he had not been able to check on the removal of the Strum/Cecere camp yet. Reports accepted by acclamation.

  2. Conservation Commission -- No member present
  3. Old Business
    1. Commercial Building Permit, Richard McMullen, Map 4 Lot 21-A.

    The Board reviewed the Application for completeness. The Board determined that the items it required the applicant to supply at the November meeting had been included and found that all information was present. It asked that Mr. McMullen add the following detail to #1 Description of Proposed Activity:

    1. the approximate work schedule for the salt sand shed, including times of year and hours of operation;
    2. a description of the operations you will be performing;
    3. the fact that no power or water will be supplied to the shed

    The Board reviewed with McMullen the Review Criteria that will be used to determine final approval and invited him to provide any other information that could help the Board. Moved by Tadema-Wielandt (Jordan) to find the application complete. Approved 5-0. Public Hearing set for January 3, 2012 at 6:30 p.m.

    1. Raccoon Hollow subdivison Certificate of Abandonment. The Board reviewed the draft certificate that will be filed with the Registry of Deeds. Moved by Donaldson (Gallagher) to approve the signing and filing of the Certificate. Approved 5-0.
    2. R.F. Jordan gravel pit (Map 4 Lot 8). Holt noted that Jordan's previous permit expired November 30, 2011 and inquired whether Mr. Jordan had met the condition placed on his new permit: that he agree to arrange with the Town Office to establish an escrow account to accumulate funds for restoration. Mr. Jordan apparently has not taken action on this matter and, thus, is now legally unable to operate this pit. Holt will investigate.
  4. New Business
    1. Site Plan Review application from Wayne Alley/Toni Carter for Auto Repair Shop, Map 7, Lot 4-1.

    The Board undertook a completeness review of this application. Mac Harriman, surveyor and representative for the applicant, provided a new map and answered questions. Mr. Alley described his business as largely repair work on vehicles acquired by Credit Now auto sales prior to their going on sale; he expects some “retail” auto and small engine repair, but this would be a minor part of the business. The Board's review found adequate information lacking in nine areas of the application (see Completeness review form): I-3e; I-4c; I-4d; I-4f; I-5a; I-5d; I-5h; I-5i; and I-5j. They also requested that Mr. Alley provide additional information on other items (see form). A copy of the review form was handed to Mr. Harriman to assist in the completion of the application. Moved by Gallagher (Tadema-Wielandt) to find the application incomplete. Vote: 5-0 to find the application incomplete. The Board requested that the complete application be provided prior to the Site Walk Saturday December 17 at 10 .m. The applicant and their representative were informed that a Commercial Building Permit will be required as well as a Site Plan permit. See Building and Land Use Ordinance, Section 15 for application procedures for a “large commercial structure” (over 2,000 square feet).

    1. Status of R.J. King gravel permit (Map 7, Lot 3-2).

    Holt reported that Patrick Jordan LLC has purchased the property on which this pit is located and that trucks have been using the pit. He raised the question: With the sale of a pit, does the permit to operate that pit transfer to the new owner? After considerable discussion, the Board agreed that it was the Town's responsibility to notify the new owner of the fact that King's permit will expire in May, 2012 and that he, Jordan LLC, will need to prepare an application to for new permit if he intends to operate this pit. Holt will send a letter to this effect.

  5. Other Public Matters
    1. Aerial Photography of the Town. The Town Administrator has asked the Board to weigh in on whether this would be a worthwhile undertaking. A lively discussion ensued, with no final consensus.
    2. Discussion of PB Survey results. Board members have sent their individual observations on results to the Board by email. Given the lateness of the hour and the fact that we need to schedule another Ordinance Workshop, the Board agreed to hold a workshop January 17, 2012 for the purposes of ordinance revision and survey analysis. Holt will attend a meeting of the Conservation Commission to share the survey data.
  6. Ordinance Matters - See item 7(b) above.
  7. Next Meetings:
  1. Adjourned at 9:42 p.m.

Respectfully Submitted,

Gordon Donaldson, Secretary