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Lamoine Planning Board

Minutes of June 4, 2013

Planning Board Members Present: Holt, Bamman, Gallagher, Donaldson, Tadema-Wielandt, Weber (alt), Fowler (alt)

Code Enforcement Officer Present: M. Jordan

Members of the Public None

Members of the Press None

  1. Chair Holt called the meeting to order at 7:01 p.m.
  2. Consideration of Minutes
    1. May 7, 2013 Meeting: Gallagher (Bamman) moved to approve the minutes as written. Vote: 5-0 to approve
    2. May 21, 2013 Meeting: Donaldson reported several corrections and suggestions he received from members and that he had contacted Robert Gerber to invite him to suggest more precise wording for item (c.) in the motion requiring further study by Harold MacQuinn, Inc. (bottom of page 2). Mr. Gerber submitted wording which the Board discussed and chose to include in place of the first draft of (c.). Bamman (Gallagher) moved to approve the minutes as amended. Vote: 5-0 to approve. Donaldson to inform S. Salsbury of the change to (c.).
  3. Code Enforcement Officer's Report
    1. Permits Issued written report accepted
    2. Enforcement Actions written report accepted
  4. Conservation Commission No member present.
  5. Old Business No matters brought before the meeting as Harold MacQuinn, Inc (Map 3 Lots 31 and 33) and Doug Gott & Sons (Map 3 Lots 6 & 8) have not submitted further information.
  6. New Business None.
  7. Other Public Matters - Fowler asked if there had been any progress clarifying the role of Alternate Members serving on the Planning Board. A discussion ensued in which the following points were made:

Alternate Members:

  1. are expected to be present at meetings;
  2. if a regular member is absent, the board chair can seat an alternate member to serve as a voting member if the alternate member has been present at previous meetings where matters before the Board have been discussed and reviewed;
  3. are welcome to contribute to discussions before the Board but may not do so once an application has moved to the final stage of voting on the Review Standards;

It was suggested that we make an effort to ensure that the Board has all necessary information in hand prior to moving to the Review Standard stage and that we invite final comments or questions from all members of the Board prior to entering the Review Standard stage.

Relating to application review procedures, the Board also discussed more efficient steps to determine the Completeness Review by having the Code Enforcement Officer perform a thorough review of application materials and assist the Board in identifying where relevant information is located or is missing in the application. The Board can then discuss, in combination with a site visit, the adequacy of the information provided and can make specific requests of the applicant to provide more if necessary.

Holt indicated that he was drawing up some procedural notes for the Board. The points above will be included in this work and discussed at a future meeting.

  1. Ordinance Matters - Bamman noted that new state requirements for the certification of Erosion Control measures in the Shoreland Zone means that we should amend the Lamoine Shoreland Zoning Ordinance.
  2. Next Meetings:
  1. Adjourned at 7:43 p.m.

Respectfully Submitted,

Gordon Donaldson, Secretary