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Minutes - April 4, 2016 (Draft, subject to correction)

Planning Board Members Present: Holt, Bamman, Tadema-Wielandt, Legere (alt.), Gabel-Richards

Code Enforcement Officer Present: M. Billings, R. Gallegos (asst.)

Members of the Public Present: M Bradford, S. Eaton, S. Salsbury, A. King, Esq. T. Towne  and M. Jordan

Members of the Press None

Chair Holt called the regular monthly Planning Board meeting to order at 7:06 PM, and appointed D. Legere to act as a voting member.

1. Consideration of Minutes of the March 7, 2016 meeting.

Several corrections were suggested; Bamman (Gabel-Richards) moved to approve the minutes as amended. Approved by VOTE of 5-0.

2. Code Enforcement Officer’s Report

     a. Permits Issued (6+2)~ Report accepted.

     b. Enforcement Issues (6) ~ Report accepted. Bamman asked for specifics of resolution of M9 lot9A (Broughman Builders) CEO Billings explained.         

3. Conservation Commission ~ No report.

4. Old Business ~

     a.   Permit Application revision: Postponed until after Marlboro Woods completeness review, and M. Bradford Pre-Application site plan review.

 5. New Business ~

a.   Completeness Review for 7 lot addition to Marlboro Woods Subdivision Permit by Timothy Ring-Map 5 lot 14A. The Board reviewed for completeness, the Application for Subdivision filed by Alison King, Esq. and Thomas Benson, PLS, on behalf of the owner. Attorney King was present, produced copies of a new plan dated 3/21 which supersedes the one dated 3/16, and answered Board member’s questions. Chair Holt reminded everyone that a subdivision of 12 or more lots requires a permanent common open space, and queried whether the permit sought is for a 7 lot subdivision, or a 26 lot subdivision. Holt promised to inquire of the Maine Municipal Association prior to the May meeting. Bamman (T-W) moved to find the application complete, with the exception of 1. #16 Contours on the plan must be in feet, rather than in meters as on the current plan, and 2. #21 Evidence that the project complies with the Lamoine Floodplain Management Ordinance, as well as the Maine Department of Environmental Protection’s Storm Water Management Plan.

The Board then agreed to make a site visit on Thursday, April 14, at 5:00 pm, and to hold a public hearing on Monday, May 2, at 6:30 pm

b.   Site Plan Pre-Application by Mike Bradford-Map 6 lot1-4. Mike Bradford and Stephanie Eaton presented a plan to construct three commercial buildings (one auto detailing shop, and two self-storage buildings in the development zone of a 6.5 Acre lot.

Board members raised a number of questions about the project, to wit: 1. Do three commercial buildings on a single lot constitute a commercial subdivision?  2. Since the total floor area of the proposed buildings exceeds 2000 square feet, does that trigger the requirement for “Large Commercial Building” setbacks, as set forth in Sec. I (2) note 4 of the Lamoine Building and Land Use Ordinance? Discussions ensued regarding possible ways to enable this project to move forward. The applicants agreed to think further about their proposal, and possible amendments or revisions top the current plan. 

4.  Old Business ~ Continued

a.   Permit Application revision: T-W indicated that he had consulted CEO Billings, and among suggestions made was to have separate applications for Shoreland Zone and non-Shoreland Zone permits. T-W will work on templates.

b.  Mandatory update of Flood Plain Management Ordinance (FPMO) is required by July, 2016. Two Public Hearings are required, the first to be not less than 30 days prior to the Open Town Meeting at which the update is to be voted upon. Further, it was noted that such Public hearings must be advertised twice prior thereto. It was suggested that very few changes are necessary to maintain compliance, and that there are mandatory guidelines published by the State of Maine. T. Towne asked whether the FPMO changes will be coordinated with the new Federal Flood Insurance Rate Maps (FIRM), and whether the Shoreland Resource Protection Maps will have the updated FIRM information   

c.  There has been no communication from the Board of Appeals regarding their proposed new Ordinance.

d.  The Shoreland Ordinance update will remain on the Board’s agenda for future discussion. 

6. Other Business ~ None

7. Future Meetings ~

 June 6, 2016,

July 11, 2016 (Organizational Meeting),

and August 1, 2016

Adjourned at 9:11 PM.

Respectfully Submitted,

C. D. Tadema-Wielandt, Secretary