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Lamoine Recreation Committee

Minutes - January 27, 2016


The meeting came to order at 7:06 p.m. at the Lamoine Town Office.

Present were: Greg Stone, Becky Mason, Heidi Garrison, Sharon Smythe, Christa Brey and Robin Emery.

Flat Top 5K:  Christa and Robin introduced themselves to the Recreation Committee Members. They gave a brief background on the Flat Top 5K and the process involved in running the event. They have been running this event for the past 10 years. The event will take place on March 26, 2016. Greg discussed the overview what the Rec Committee has done and plans to do. He asked what level of volunteerism would be required of the Rec Committee and explained that we are a “do” committee in which most members volunteer and coach Rec teams. He discussed there are only 7 members so we might not have the numbers to volunteer for the Flat Top 5K. Christa explained that they are self-sufficient and have already begun the process. They will handle the registration, set up, advertising and coordinating. However, Christa asked the committee if we would be willing to solicit donations for healthy snacks. She stated the snacks they have gotten were mostly fruit (oranges, bananas, and apples) and granola bars. Hannaford has donated fruit and the Trenton Marketplace donated boxes of granola bars in the past. We could also try to get donations from Trade Winds and Friend and Family Marketplace. Greg stated that he would volunteer to do this.

Becky asked for an email with specifics on what would is required for volunteers so she can post this on the Rec Committee Facebook page. Christa stated she will send Becky the email. She indicated generally, they start setting up the night before and show up at around 8:30 that morning of the event. The race takes place from 10:00 – 11:30 a.m. with clean up afterwards.

Refunds: Heidi suggested we discussed a refund policy as there was a child who had to withdraw from the Rec Basketball program due to other conflicts. She suggested that there will be no refund after 2 practices. Greg made motion to allow no refund after 2 practices. Heidi 2nd. Vote in favor was 4-0.

Spring Youth Programs:  The goal is to have Indoor Recreational Soccer for youth. The age divisions were PreK-K, 1-2, 3-4, and 5-6. We combined age groups last year as we did not have enough to field all teams. In order to do this, the younger grades play up. Becky will make a flyer to send post on the Facebook and send home with the children. Becky will also make a flyer for coach volunteers. Greg will work on updating the registration.

Items to be discussed at next meeting: Heidi suggested we draft a Parent/Player Responsibility Contract and expectations.

The meeting adjourned at 8:10 p.m.

Respectfully submitted by Becky Mason, Secretary, Lamoine Recreation Committee

Next meeting: The committee agreed to meet again on February 13, 2016 @ 9:00 a.m.