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Lamoine Recreation Committee

Minutes - February 14, 2015 (Draft, subject to correction)

The meeting came to order at 9:00 AM at the Lamoine Town Office.

Present were: Recreation Committee members - Greg Stone, Tim Jordan, Elie Khoury, Becky Mason, and Elizabeth Stanley; and Administrative Assistant Stu Marckoon.

Chairman Greg Stone made a motion to review and accept the minutes, as drafted by Administrative Assistant Stu Marckoon (Secretary Pro-tem), for January 1, 2015.  Becky 2nd. Vote in favor was 5-0.

What has been offered – Recreational Soccer was offered for the first time this past fall: U6 (PreK-K), U8 (1-2), U10 (3-4). Recreational Basketball was offered this winter for grades 4-6. PeeWee Cheering is currently being run as its own entity.

Immediate Goals – Moving forward, Greg stated we need to identify:  What is the immediate need? How and what can we do as we move forward?  How can the town go about providing the needs, i.e., who would facilitate it?

Tim stated now that basketball ended the first week of February. The only thing on the school calendar schedule is “Open Gym” ran by the PATRONS (an organization like the PTA) for 3 hours on Sundays. They have been playing basketball. Elizabeth added that the Peewee Cheering program is still going on but will end in the beginning of March. Tim said floor hockey usually happens after basketball season and has been run by Patty Haslam, the Lamoine Consolidated School’s Physical Education teacher, however, it is uncertain whether or not this will be offered.

Becky said it would be nice to have Open Gyms that are structured with various activities (e.g., indoor soccer, volleyball, basketball, etc.). She and Greg discussed the format of instruction/clinic and learning skills in the first half and then some sort of scrimmage near the end to apply what was learned. The small size of the gym was brought up in that it would limit how much activities could occur in a session.

Greg expressed concern that the focus of sports at the Lamoine School has been for grades 6-8, that there does not seem to be any opportunity for exposure at the younger grades, especially for those who do not have siblings involved in athletics or parents who were never involved in athletics. This is something the committee can work on.

Softball & Baseball - The next major seasonal sport for Lamoine is baseball and softball. Tim said most of the children, who are interested, go to the Down East Family YMCA (DEFY) to play T-Ball, Farm League, and Little League. Greg raised the question, where do the local youth practice before try outs? Does Lamoine have softball and baseball programs? Becky stated that Lamoine did not field a softball or baseball team last year, however, Nate Mason ran a Co-ed softball program. This was opened up to grades 5-8 and they met twice a week (practice the first day and scrimmage the second). Tim added that kickball was also offered at that time for those who didn’t want to do softball. Tim reported our school principal, Dawn McPhail, said softball & baseball sign ups were low, with only 4-5 for each. Greg stated later in the spring we can look at the need to offer softball & baseball instruction. This could begin inside the gym until the outdoors is suitable.

Elie asked of it was too late for Indoor Soccer. Tim spoke to Shane Lowell, DEFY Youth Sports Director, to find out what was the next sports activity. Right now, tournament basketball is taking place but he hopes to get the indoor soccer program started the beginning of March. The committee agreed that the immediate focus should be indoor soccer.

Indoor Soccer – We most likely will not have enough to field teams to compete against other indoor soccer leagues, however, we can still offer a program for all age groups. Becky suggested the age groups be:  Pre-K - 2, grades 3-5, and grades 6-8. There were suggestions of who might want to be involved in some capacity, be it coaching (Elie mentioned Brandon Joy, Elizabeth and Becky suggested Amanda & Tim Frost, and Tim offered to be involved). Greg stated he is willing to be there to offer help. The committee agreed that the date chosen for Open Registration is Wednesday, March 4, 2014 @ 6:30 p.m.

Liability Insurance, Liability/Waiver & Registration and Background Checks – Stu submitted information regarding to Liability Insurance. There is no additional charge on the town’s general liability policy for running a recreation program. He received Registration forms & Waiver & Release of Liability from Bangor Parks and Recreation as well as Augusta Recreation Bureau. Elizabeth said she used the Downeast Family YMCA’s registration and liability/waiver forms and adapted it for Lamoine’s Rec Basketball. It was agreed that we will use this. Stu offered contact the Y and obtain their forms so that he can make it suitable for Lamoine Recreation. Stu also offered to make a form for Background Checks for prospective volunteer/paid coaches. The committee accepted both of his offers.

Steps to be taken

Email Dawn for permission Tim will contact Dawn for permission to use gym for Open Registration on 3/4/15 @ 6:30 p.m.                                                                                            

Flyers – Becky offered to make flyers and sign up for the school. The flyer will be general for “Indoor Soccer Program” and date for open registration. This will be linked on the town website.                                                                                                                                

Facebook Page – Becky offered to create the page and will make Stu, Elizabeth, and Tim administrators.

Mission Statement – Elie offered to develop a “Mission Statement” for the Lamoine Recreation Committee, which will then be added to the Facebook page.

Contacting prospective coaches – Elie will contact Brandon. Elizabeth will contact Amanda.           

Other – Elizabeth suggested the committee get a mailbox at the school. Greg stated information regarding the recreation committee not be limited to social media, it can be added to the town publications. Becky suggested we utilize the Lamoine Quarterly (e.g. what does the next quarter look like?).

Elizabeth reported the PATRONS have formed a Playground Committee and requested they have 2 people from the PATRONS, School Board, and Recreation Committee. Greg offered to join.

Greg suggested we have a few questions on the Comprehensive Planning Survey.

Next Meeting – The committee agreed to meet again on February 28, 2015 at 9:00 a.m.

The meeting adjourned at 10:19 a.m.

Respectfully submitted, 

Becky Mason, Secretary, Lamoine Recreation Committee