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Lamoine Selectmen Minutes

April 9, 2007

Chair Jo Cooper called the meeting to order at 2:30 PM

Present were: Selectmen Chris Tadema-Wielandt , Brett Jones, S. Josephine Cooper, Cynthia Donaldson; Administrative Assistant Stu Marckoon, Michael Jordan (Deputy CEO) and David West (Engineering Dynamics). Selectmen Richard Fennelly was unable to attend and e-mailed his recommendations which were shared with the board members present. The meeting was televised on Lamoine CTV channel 7 and recorded on DVD.

Engineering Agreement – Salt Sand Shed

Jo opened the meeting asking about what the scope of service the board was thinking about, and whether it included bid preparation. Stu said it should. Cynthia and Chris pointed to the specifications in the Request for Proposals. Brett said he liked the idea of having the engineer visit to make sure the design is followed.

Michael Jordan said when one asks an engineering firm to design a building, they should have some idea of what the town has in mind so the proposals can be compared “apples to apples”. He said former Selectman Perry Fowler gave a design and a possible price of around $125,000, and yet Selectman Richard Fennelly had talked $200,000 to $300,000 as a potential cost. A short discussion followed on pole buildings.

Brett said the bids were generic. He said only one proposal contained a specific design, a laminated arch type. Jo said the Selectmen wanted to all be on the same page, and Perry said he would help. Cynthia said the board is simply deciding on an engineer. Chris said there is an intermediate step to take before deciding on the style of building, and that's to sit down with the chosen engineer and ask for a range of designs. Stu said he did send Mr. Fowler's sketch of a preliminary design to several of the bidders.

Jo said she agreed with Selectman Fennelly's written analysis provided to the board in his absence. Chris noted that $1,200 to $2,000 would likely have to be added to the Lanpher proposal for surveying, and Lanpher said they did not provide construction management.

Cynthia said her first choice was Kiser & Kiser because she understood their presentation well. She said her 2nd choice as a tie between Dirigo and CES. She said there was less information in the Lanpher proposal and that's why she didn't have that as her top choice.

Brett said because of the surveying question, he would agree that Kiser & Kiser would be his top choice, followed by Lanpher, and CES would be 3rd .

Jo said her top choice was Lanpher based on price and that they would provide six site visits, and they are local. She said she also liked that they had done a salt/sand shed for Southwest Harbor . She said Kiser & Kiser was her 2nd choice. She said surveying is a good point, as is contract preparation.

Stu pointed out that a representative from Engineering Dynamics was present. Chris said he thought Engineering Dynamics had the best written proposal, and asked Mr. West if the design they were promoting was proprietary. Mr. West said it is not, but has worked well in the past. Chris said he liked the Kiser & Kiser proposal and with Kiser & Kiser and Lanpher, less may be more. He said the Lanpher proposal was less descriptive. He said with the CES proposal, cost was the drawback. He said Lanpher was attractive because of the low cost.

Selectmen asked about the need for a survey. Stu said he had a sketch of the area done by Herrick and Salsbury. Mr. West said Engineering Dynamics had extensive drawings of the area too. Selectmen reviewed the site plan sketch of the transfer station area.

Chris moved to award the engineering job to Kiser & Kiser. Jo 2nd . Vote in favor was 4-0. Stu said he would contact all the firms.

Other – Stu reported to the Selectmen he had applied for an Assistance to Firefighter Grant for a dozen new airpacks to replace the present airpack inventory.

Cynthia noted the Selectmen tried for an evening meeting this week for the matter decided earlier, but no date worked for a majority of the board. She said time was of the essence and that's why this time was chosen.

There being no further business, the meeting adjourned at 2:50 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst.