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Lamoine Board of Selectmen Minutes

June 14, 2007

Chair Jo Cooper called the meeting to order at 7:03 PM

Present were: Selectmen Brett Jones, Richard Fennelly Jr., Cynthia Donaldson, Chris Tadema-Wielandt , S. Josephine Cooper; Administrative Assistant Stu Marckoon, Engineer Jim Kiser, Asst. Town Clerk Kathleen DeFusco, Deputy CEO Michael Jordan, Deputy Harbor Master Brian Corrigan , Harbor Master David Herrick, Deputy Animal Control Officer Michael Arsenault, and Transfer Station Manager Allen Sternfield.

The meeting was telecast on Lamoine Cable TV Channel 7 and recorded onto DVD.

Agenda Review There were no changes to the printed agenda and addendum. It was requested to discuss the next meeting date when it comes up.

Minutes of May 31, 2007 Cynthia asked that the language in the discussion about the Jina's Gym fund be revised to make it clear that the Selectmen declined wanting the money under town control. Jo said there was no decision and no vote. Cynthia said she would like to see it clarified that the town and the Branches were to split the costs of the Bloomfield Park entrance layout. Brett moved to table and have Stu write up what Cynthia indicated. Richard 2nd . There were no objections to the motion to table until the next meeting.

Salt/Sand Shed Jim Kiser displayed large drawings of the proposed building and site plan. He suggested green vinyl siding to match the transfer station buildings. He said there would be a large, overhead door truck entrance and a man entrance door. He said there would be electricity coming into the building. Stu asked if the overhead door would be motorized. Mr. Kiser said it would. A short discussion followed.

Mr. Kiser explained the louver vent system. He said there would be a 4-foot knee wall inside. He said the building would be 100-feet by 50-feet which would hold about 2,000 yards of material, possibly more depending on how it was stacked. He said there would be room in the front area to store pure salt. A short discussion followed on how to load the building.

Mr. Kiser said the plan calls for mounding up soil on the outside of the wall. A short discussion followed on the knee wall and use of existing material on the site for mounding. Mr. Kiser said the area in front of the building would be paved. There was a discussion about the layout of the loading area. Chris asked if the knee wall needed to be sheathed with planks. Mr. Kiser said typically there is no need for that. He said coating on the cement provides some protection.

Cynthia asked who monitors the building to see how well it's holding up. Mr. Kiser said there could be a contract to have someone look at it every couple of years, or the plow contractor could do it. He said it's a very easy thing to do.

Mr. Kiser said the Planning Board meeting eventually went pretty well. He said he thinks it will be a good process, and the Planning Board concurred on the proposed setbacks. He said he's proposed a 50-foot setback from the road and a 50-foot rear setback. He said the Planning Board made it sound like that would be acceptable. A short discussion followed on setbacks.

Mr. Kiser suggested the berm in front of the site could be carved down a bit and the slope in back of the proposed building could be better stabilized, and the might avoid the need to truck in much material. Richard said the buffer will still keep the building hidden from the highway. Brett asked if things would be grassed in afterwards. Mr. Kiser said the plan is to stabilize the area with loam and seed. Brett said he liked the idea of using gravel from the buffer area, and he's not opposed to cleaning up the back area. He asked if the town owns the whole piece of property. Richard said yes.

Jo asked about typical electrical costs. Mr. Kiser said it's not a lot. He said the lights are actuated by the user. A short discussion on the proposed outside light followed.

Chris asked about the height. Mr. Kiser said as proposed it's 27-feet tall, which gives 8-feet to work with in the ordinance. Stu asked the status of the DEP permit. Mr. Kiser said he called them, but hadn't heard back. He said it typically takes 4-to-6 weeks, and he expects to hear back soon. He said permission from the DEP should be in hand for the Planning Board meeting.

Brett asked if the next step is the Site Plan Review for the Planning Board . Mr. Kiser said yes, the board would accept the application as complete, and schedule a site walk. He said the building plan would be submitted concurrently.

Mr. Kiser said if the Selectmen had any particular contractors in mind they would like to be bidding on this, they should let Stu know. He said he would probably want to put this out to bid before the Planning Board 's final approval. He said construction should start in August. Chris asked if this is a desirable project for a contractor. Mr. Kiser said it's kind of a cross over contract both site work and construction are involved. He said it's a low tech building and there is not a lot of earthwork. Chris suggested having an idea of what companies have built such facilities in the past might be helpful. Mr. Kiser said he could check with other towns. A short discussion followed.

Snow Removal Contract Stu said he'd sent up the redrafted contract to Nankervis Trucking and has yet to hear back. Jo asked that it be followed up for next meeting. Cynthia agreed it would be good to clear that up.

Meeting with Harbor Masters Jo asked how the harbor administration was going. Stu said the mooring list has been cleaned up. David Herrick said he was working closely with the town office. Brian Corrigan said he took a couple of calls in regard to the color of the mooring ball and the registration requirement. He said he frequently has checked in on the harbor in the evening. Mr. Herrick said he's had 3 or 4 calls at home.

Jo said the Board had put the job into Mr. Herrick's and Mr. Corrigan's hands to see what they thought of the job. She said the Board thanks them for being there, and asked if they were willing to be reappointed. Both said they were. Cynthia said she noted a little misgiving at the town meeting and asked Mr. Herrick if he felt OK in the job now. Mr. Herrick said he did. Jo asked if Mr. Corrigan and Mr. Herrick are communicating. Mr. Corrigan said they've spoken a few times. Mr. Herrick said he planned to get together with Mr. Corrigan once the paper work is done and school is out.

Jo said she was glad both were willing to continue. She said the Board needs to decide whether to appoint them, and so moved to appoint David Herrick as the Harbor Master and Brian Corrigan as the Deputy Harbor Master from July 2007 to June of 2008. Brett 2nd . Vote in favor was 5-0. Stu said the formal appointment signing will come at the next meeting.

Mr. Herrick said he'd like to make a couple of improvements at the Harbor area namely another light on the western end of the parking lot. Richard said he would be happy to donate a light post. It was agreed that Mr. Herrick should start with the state park folks for permission and seek possible funding from the Friends of the Lamoine State Park group. Mr. Herrick said there had been some thefts reported last season, and a short discussion followed.

Mr. Herrick said the other project would be to explore the cost of stretching out the ramp to make it possible to launch a boat when it's low water. A short discussion of that process followed.

County Ambulance Contract Jo asked if the town was under any deadline. Stu said no. Brett asked if the per-capita cost was going up. Stu said that might be an inference drawn by the offer to renew early. Brett said the contract is a lot cheaper than the town providing its own ambulance service. Chris asked if the sentence about mutual aid that was added was suitable. Richard said it makes him feel a lot better. Chris moved to approve the contract. Cynthia 2nd . Vote in favor was 5-0. Three of the Selectmen signed the contract in the spaces provided.

Upcoming reappointments Stu said the only person that he's contacted who has not indicated they wish to be reappointed was Linda Feury of the Budget Committee. He said she was not sure she could make a 3-year commitment. A short discussion followed. Reappointments will take place at the next meeting.

Wireless Internet Stu reported he'd received an e-mail from Bob Pentland regarding the possibility of exploring a town-wide wireless service similar to what Mt. Desert has done. He noted that a letter was received from the US Attorney's office warning about such services. Jo said she did not relish the town getting into that business. Brett said it would be a pretty significant project. He said if it were economically viable, then someone would already be doing it.

Special Town Meeting Selectmen reviewed a draft of the power point presentation. Chris pointed out a typo on one slide. Selectmen asked to add a slide showing the right of way proposed to be relinquished on the Gott question.

Town Office Reconfiguration Stu asked how the Selectmen would like to proceed with the possible reconfiguration of the town office. Brett said a design should be hammered out for the next fiscal year. Stu suggested Lanpher Associates might be an appropriate firm to get an estimate from on how much to budget they were one of the bidders on the salt/sand shed design and were more suited to interior designs. Selectmen said they're looking for a rough idea on how much it might cost.

Summer Meeting Schedule Selectmen noted the June 28 th date is the same night as the Department of Education's regionalization meeting in Ellsworth. The Board agreed to meet at 6:00 PM, limiting the agenda to appointments and warrant matters and to adjourn no later than 6:30 PM. The Board will meet once a month in July (the 12 th ) and August (the 9 th ) and resume the regular twice a month schedule in September.

Road Repairs Stu reported he had no update from the Road Commissioner.

Expenditure Warrant 24 Selectmen signed expenditure warrant 24 for $304,900.35. Cynthia asked about the demolition debris payment to the City of Ellsworth . Stu said that's the bill generated by residents using the Ellsworth facility and which the town bills individuals. Chris asked about the foam disposal bill to Clean Harbors. Stu said they picked up 3-drums of expired AFFF foam from the fire station.

Cash & Budget Report Stu noted that revenues are greater than 100% of budget as of a few days ago.

Checking Reconciliation Review Chris asked about the check to Circle K. Stu said it's a locksmith company that changed the door handles on the portable classroom entrances. Selectmen signed the statement expressing satisfaction with the review.

Lien Report Selectmen briefly discussed the number of tax liens filed, and the composition of the list.

Audit Letter Jo signed the letter to auditor James Wadman engaging his firm to perform the annual audit.

Fire Department Payment Stu reported the fire department had received a $2,400 payment from the City of Ellsworth for using manpower and equipment at training exercises for Maine Maritime Academy . He presented a memo from the fire chief outlining the payment plan to the town to reimburse personnel and equipment use. Jo said the plan looked fine to her. Chris moved to approve it. Richard 2nd . Vote in favor was 4-0 (Jones abstained due to a conflict of interest).

Theft Richard reported three flags had been stolen from Pinkhams' Flats. Stu said he reported that and the theft of two street signs to the Sheriff's Department.

School Consolidation Brett said it looks like the meeting planned on the 28 th covers the process. He said he received an interesting e-mail from Principal Val Perkins recently.

Road Name Jo moved to approve the name Milky Way for a drive that leads into the Seal Cove Goat Farm off Partridge Cove Road . Chris 2nd . Vote in favor was 5-0.

Certificates of Commendation Selectmen signed certificates of commendation for the Lamoine School baseball team and for state track champion Danielle Hutchins.

Executive Session Jo moved to enter executive session pursuant to 1MRSA §405(6)(a) to conduct annual performance reviews with the Transfer Station Manager and the Administrative Assistant. Brett 2nd . Vote in favor was 5-0 at 8:33 PM Out at 9:05 PM

The Lamoine CTV telecast ended as the executive session began and did not resume afterwards.

Following the performance reviews a lengthy political discussion took place. Detailed notes were not kept, and no votes were taken.

Selectmen reiterated that clear slides were needed for the power point show for the special town meeting on the Gott Right of Way issue.

A brief discussion on an e-mail inquiry from Robert Sharkey about the harbor master appointment process took place.

There being no further business to conduct, the meeting adjourned at 9:50 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst.