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Lamoine Board of Selectmen

Minutes - February 7, 2008

Chair Jo Cooper called the meeting to order at 7:02 PM

Present were: Selectmen Jo Cooper, Brett Jones, Richard Fennelly Jr., Cynthia Donaldson, Chris Tadema-Wielandt (arrived 7:04 PM); Administrative Assistant Stu Marckoon, Deputy CEO Michael Jordan and Asst. Town Clerk Kathleen DeFusco

Agenda There were no changes to either the agenda or the addendum.

Minutes of January 24, 2008 Brett moved to approve the minutes with minor changes. Richard 2nd . Vote in favor was 4-0.

Expenditure Warrant 16 Selectmen signed the warrant for $208,005.85. Stu noted that approximately $194,000 was for the school system. Richard asked about the fire truck debt service payment. Stu explained that the loan was originally taken out after the start of the fiscal year following that year when the first payment was raised, so payments lapse forward to the next fiscal year. He said he books a payable at the end of the fiscal year. Cynthia asked about the amount paid for the Veterans' Memorial. Stu said he paid down the amount so that a $1,000 balance is left.

Cash & Budget Report There were no questions concerning the report.

Bank Reconciliation Selectmen signed the statement expressing satisfaction with the bank checking account reconciliation.

Pavement Management Services Contract Jo moved to sign the contract. Richard 2nd . Chris asked what the contract covered. Stu explained that the company prepares the bid specs, sends the project out to bid for several towns, and then oversees application of paving. Vote in favor was 5-0.

Town Meeting Jo noted the Selectmen had received the results of the special town meeting referendum on January 29, 2008 and that the school bond question passed.

Stu urged the Board to look over the draft warrant for the April 1 & 2, 2008 town meeting. He said some budget committee recommendations are needed before signature. Brett asked about the posting requirements.

Energy Audit Offer Constellation Stu asked if Richard knew anything about the company. Richard said it looks as though Constellation is starting to market itself as a power aggregator. He said he could not reach the phone number on the mailing. He said it looks like Constellation is trying to break into the market. Stu said he'd mention it to the school department. Selectmen said it couldn't hurt to look into the offer.

Fire Department Request to use Insurance Deductible Fund Chris moved to approve the request. Richard 2nd . Vote in favor was 5-0.

Veterans Memorial Jo noted that the fundraiser the previous weekend (movie night at the school) raised nearly $300. She said the flyer was nice, and the committee is making progress on raising funds. There was a brief discussion about publicity.

School Consolidation Cynthia said all the action rests with the Legislature at this point. She said the www.mdischoools.net website is doing a good job at keeping up to date. She said the Legislature's Rural Caucus met with a delegation from Union 92, and they are interested in assisting small communities.

Budget Review Stu noted that he had changed the paving estimate in the budget to match the estimate from Pavement Management Services.

Snow Plows at Salt/Sand Shed lot Chris noted that Nankervis is parking its plow trucks at the salt/sand shed lot. He said he had no problem with that and it's probably more cost effective and efficient. He said he didn't know what kind of liability the town might face if the trucks were damaged or vandalized. Stu said in past discussions with the insurance company, he understood the town would only be liable for damages the town caused. He said he'd be glad to check with MMA Risk Pool. Chris said maybe an amendment ought to be attached to the contract to allow parking at the facility and to have the contractor waive the risk.

MDOT Projects Chris suggested the lack of shoulders on portions of Partridge Cove Road should be listed. Jo said washouts on that road were never fixed. Brett suggested the frost heave on Partridge Cove Road east of the intersection with Raccoon Cove Road . He also noted that Douglas Highway in North Lamoine is badly pitched. Jo agreed that section of road should be rebuilt. Stu said he would draft up a list of projects to suggest to the MDOT.

Transportation Advisory Committee Jo said she would be on the advisory committee in her capacity with Faith In Action. She said she could represent the town as well, unless someone else wants to. There was no objection to Jo's service.

Other Submerged Lands Grants Brett asked about the grant program and whether it could be used in relation to the boat ramp at Lamoine Beach . Stu said he tried for engineering funds a few years ago, but it was rejected. He said he'd put the program letter into the Conservation Commission mailbox.

Road Commissioner's Budget Requests Chris asked if this item should defer to the Budget Committee. Stu said that would probably be best, then everyone would be in the same room at the same time. Brett asked whether, if there is a substantial traffic increase on Buttermilk Road , what the chances would be that the State might help fund improvements. Stu said it would be unreasonable to assume that any help would be available. A very brief discussion followed about the Town of Lincolnville 's dilemma with its state roads, and a petition to withhold state fund payments until the roads are fixed.

Next Meeting The next meetings will be on February 11, 2008 with the Budget Committee and the regular meeting will be February 21, 2008.

There being no further business, the meeting adjourned at 7:26 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst.