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Lamoine Board of Selectmen

Minutes - April 3, 2008

The meeting was called to order at 7:05 PM by Deputy Town Clerk Stuart Marckoon

Present were: Selectmen Richard Fennelly, Jr., Brett Jones, Cynthia Donaldson, Chris Tadema-Wielandt , S. Josephine Cooper ; Administrative Assistant Stu Marckoon, Asst. Town Clerk Kathleen DeFusco and Deputy Code Enforcement Officer Michael Jordan.

Stu noted that Cynthia had taken the oath of office at the open town meeting.

Selection of Chair – Cynthia nominated Jo. Chris 2nd . There were no other nominations. Vote in favor was 4-0, (Cooper abstained)

Jo assumed chairmanship of the meeting. There was a brief discussion about seating arrangements.

Minutes of March 20, 2008 – Stu noted that Chris had submitted some corrections earlier in the week. Brett moved to approve the minutes with the corrections. Chris 2nd . Vote in favor was 4-0 (Fennelly abstained).

Warrant 20 – Selectmen signed expenditure warrant 20 for $54,953.68. Chris asked about the check number on his payment. Stu said it must be a typo (“7” instead of “4”). Brett asked about the Leave No Trace payment. Stu said the Parks Commission plans to use the concept on the kiosk signs. A short discussion followed on the installation timetable for the signs.

Cash & Budget Report – A Legislative bill to alter excise tax rates was briefly discussed. Stu said there hasn't been much input from the public on the bill. Chris asked if would benefit new auto dealers. Stu said he didn't think there was much impact on new auto sales from the excise tax charged on a new vehicle. He asked if the Board wished to communicate anything to our state legislators. There was a brief discussion about the fiscal impact, but no consensus on what, if anything to communicate.

Fee Schedule – Stu reported that he is suggesting two changes to the schedule: dropping the DVD price to $5 and reflecting that voter lists must be obtained through the process mandated by the Secretary of State. Jo moved to approve the schedule as proposed. Chris 2nd . Vote in favor was 5-0, Selectmen signed the schedule.

Disbursement Policy – Chris asked about the school payroll schedule and its proximity to Selectmen meetings, and about the number of debit cards the town has. Stu said the school payroll presently falls in the off-weeks from the Selectmen's meetings. He said there are two debit cards – one is stored in the vault and he carries the other. Chris said he thought section IV of the policy was redundant and unnecessary. Dick asked why this policy is approved annually. Stu said he prefers it that way in case there is a change in the makeup of the board. Jo moved to renew the policy. Dick 2nd . Vote in favor was 5-0; Selectmen signed the policy following adjournment as there was a name error in the original.

Quarterly Excise Tax Report – There were no questions about the report.

Board Rules of Procedure – Cynthia said she was concerned about the use of the term “bylaws” in the document. A short discussion followed. Brett asked about the process of setting the agenda. Stu said Selectmen could call him with items to add; he lays out the agenda and runs it by the chairman for approval prior to posting. Jo moved to approve the rules as presented, Cynthia 2nd . Vote in favor was 5-0.

Shoreland Zoning Ordinance – Selectmen signed the Shoreland Zoning Ordinance changes as approved by the Town Meeting the previous evening.

School Budget – Selectmen noted the school committee and budget committee would meet on Monday, April 7, 2008.

Certificates – Selectmen signed certificates of commendation for the Union 92 champion Lamoine School Boys Basketball Team and the Union 92 & State Champion Cheering Team.

Cell Phone Tower Update – Stu noted that he had e-mailed the board the previous week to let them know Verizon put the project on indefinite hold. Brett said he e-mailed Stu asking if it might be a good idea to sell the site, or to contact another company that might be interested. Chris asked that the signed original leases be returned. A short discussion followed on marketing the site.

Road Name – Cynthia moved to approve the name Ocean Bridge Boulevard for an entrance at the head of Lorimer Road leading to the Fenton property. Jo 2nd . Vote in favor was 5-0, Selectmen signed the naming order.

Town Meeting Recap - Stu asked how the Selectmen would like to handle the issue that cropped up on the school property delineation question. Mike Jordan said it appeared the town meeting wanted a drawing to show where the lines would be located. It was suggested that John Holt, an abutter to the school lot, be contacted. Cynthia asked whether the town was subdividing the piece and creating non-conforming lots.

Dick said he thought the process ought to be pretty straight-forward and the town should do what needs to be done. He said the Selectmen should meet with the school and fire department to discuss the proposal. Cynthia asked about the language suggested at the town meeting regarding acknowledging and recording the deeds. Mr. Jordan said if the town is creating non-conforming lots, perhaps Maine Municipal Association legal should be contacted. He said the question of accessing the ballfields should be addressed in the process. A short discussion followed.

There was no objection to involving the fire department and school board in the process, and keeping the general public informed. Stu suggested that a date be set Monday with the school board to accomplish the layout.

Cynthia said she would like to re-visit the wording of the warrant budget questions in regard to the raise and appropriate language at some point in the future.

Gott Right of Way – Stu said he spoke with Steve Salsbury in regard to the issue, and Mr. Gott is still waiting to finalize access over the land behind the town land before executing the town right of way.

Other – Chris noted that he is mailed the Legislative Bulletin by MMA weekly, so there is no need to copy it for the packet. Stu said he could forward it electronically when it comes in.

Sweeping Bids - Stu said he'd like to send out requests for bids on street sweeping so they are to be opened at the next meeting. A short discussion followed on sweeping methods. There was a discussion of the Adopt-A-Road program. Selectmen had no objection to sending out the bids.

Dog Warrant – Selectmen signed the unlicensed dog warrant.

Bids – School Renovation – Stu said the school department received 5-bids on the project, and four were under budget.

Next Meeting – The next regular meeting of the board will be April 17, 2008 at 7:00 PM

There being no further business, the meeting adjourned at 8:02 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst.