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Lamoine Board of Selectmen

Minutes - September 3, 2010

Chair Jo Cooper called the meeting to order at the Lamoine Consolidated School at 6:01 PM.

Present were: Selectmen S. Josephine Cooper, Gary McFarland, William Brann, Cynthia Donaldson; Administrative Assistant Stu Marckoon, Assessor/Road Commissioner/Deputy CEO Michael Jordan. Selectman Richard Fennelly Jr. had informed the board he would be unable to attend.

Agenda Review – No changes were made to the order of the Agenda or Addendum.

Minutes of August 12, 2010 – Cynthia proposed removing two sentences from the draft minutes. There was no objection. Jo moved to approve the minutes with the changes. Gary 2nd . Vote in favor was 4-0.

Warrant 4 – Selectmen individually signed warrant 4 the week of August 23 rd . There were no questions about the warrant

Warrant 5 – Selectmen signed expenditure warrant 5 for $796,501.37. Stu noted $675,000 was a transfer to the investment management account and $104,000 was for the County Tax bill.

Cash & Budget Report – Stu noted that greater than 50% of the property taxes have been received as of this date. Cynthia asked about the projected figure – Stu said he projects the figure based on actual collections in order not to skew the estimated amount bottom line.

Audit Schedule – Stu reported that the auditors would do their field work at the town office in early October.

Proclamations – Selectmen signed a proclamation naming the gym at the Lamoine School “Jina's Gym” on a motion from Jo, a 2nd from Gary and a vote in favor of 4-0. Jo said she would read the proclamation at the dedication ceremony later in the evening.

Selectmen signed a proclamation in honor of the 65th anniversary of the end of World War II on a motion from Jo, a 2nd from Cynthia and a vote in favor of 4-0.

  Selectmen said they would have no objection to Stu drawing up a proclamation noting Domestic Violence Awareness Month in October.

Report from Transfer Station Manager – Selectmen reviewed the memo from transfer station manager Bill Fennelly in regard to commercial trash hauler Rusty Boynton bringing in trash from out of town. Jo asked how the board should proceed. William noted it was the 2nd time this has been reported. Jo said there was an issue before, and she believed if it happened again, Mr. Boynton had been warned that he would be ineligible to use the facility. Stu reported he spoke with Mr. Boynton and he admitted bringing in trash from other communities. He said he would ask for the number of customers and for how many weeks it had happened in order to calculate restitution. He suggested inviting Mr. Boynton to the next meeting. Selectmen agreed and asked that the correspondence regarding the last incident be reviewed.

Returnables – Jo moved to approve the requests for proceeds from returnable bottles from the Lamoine Community Arts organization (September) and the Frenchman Bay Riders Snowmobile Club (October). Gary 2nd . Vote in favor was 4-0.

Town Meeting Warrant – Stu said he'd not yet received any clear direction on how to word the advisory question on the town meeting format, so he took a stab at it. Cynthia said the draft looks like the question the Board wants to have answered. Jo asked if the vote is on November 2nd . Stu confirmed it would be, as that is Election Day for Governor and Legislature. Jo suggested adding the words “rather than on the floor of open town meeting” to the advisory question. There was no objection. Stu said the question needs to be ready for the next meeting as absentee ballots need to be available October 3 rd .

Cynthia asked about starting an information campaign. Jo noted there would be a public hearing before the vote. Cynthia said people may be casting absentee ballots before the hearing date. There was an extensive discussion on how best to disseminate information. A public hearing date would be set at the next meeting.

Survey – Jo said the survey results were very interesting, the comments were good. Cynthia said it was clear people thought about their answers.

Hurricane Earl – Stu said he put an updated Emergency Operations Plan in the materials for this evening for Selectmen review should the storm cause any big problems. He said the fire department is ready, but might not respond to non life threatening calls until conditions are safe.

Computer – Stu reported the computer in his office is on its last legs. He said when he attempted to reboot a few weeks ago, Windows would not start up. He said Brett Jones has put a lot of work into trying to fix the machine, including a new mother board last weekend, and it's more time that it is worth. He suggested combining the costs between Administration and Cable TV and purchasing a new machine at Computer Essentials in Ellsworth. Jo so moved, Gary 2nd . Vote in favor was 4-0.

Checking Account Reconciliation – Selectmen reviewed the checking account reconciliation and signed the form expressing satisfaction with the review.

MDI Debt Service – Stu reported he'd received an e-mail letter from RSU 24 superintendent Webster reporting that an agreement has been reached with MDI High School on the debt service factor.

Facebook Page – Stu reported he had created a Facebook page for the town following the goals discussion last meeting. He said the page went active yesterday and already had 45-fans.

Elected Officials Workshop – Both Gary and William said they would attend the October 20 th workshop in Somesville. Stu said he would sign them up post haste.

Next Meeting – Cynthia noted she would not be able to attend the 9/16/10 meeting due to a family commitment. Jo read the dates for the 1 st and 3 rd Thursdays of each month.

There being no further business, the meeting adjourned at 6:35 PM.

Selectmen then attended the Jina's Gym dedication in the school gym.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen