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Lamoine Board of Selectmen

Minutes of October 7, 2010

Chair Jo Cooper called the meeting to order at 7:00

Present were: Selectman William Brann, Richard Fennelly Jr., S. Josephine Cooper, Gary McFarland, Cynthia Donaldson, Administrative Assistant Stu Marckoon, member of the public Lawrence Libby

Agenda Review Jo noted there were several items on the addendum and read them off. She said the end of the meeting would be devoted to a budget workshop

Minutes Richard said there were two minor grammar errors in the draft minutes. Jo moved to approve the minutes with the corrections. Richard 2nd . Vote in favor was 5-0.

Expenditure Warrant 7 - Selectmen signed the warrant for $39,147.60. Stu noted there were two payrolls on the warrant as it had been 3-weeks between meetings.

Cash & Budget Report - Richard asked about the cell phone revenue line. Stu said he would make sure the formatting was corrected. Cynthia asked about the fire radio purchase line. Stu said the town is expecting a $1,500 grant from the Maine Forest Service and that would be credited against the expense. He said the line is still over $410, and that could be moved to radio maintenance in the fire department budget as Brown's had to install three radios. There was a brief discussion about the fund balances report Stu noting the final undesignated fund balance would be set by the auditors who were here on Monday.

Checking Account Reconciliation Stu reported the reconciliation was in the material handed out this evening as the month ended the day packets were available. He noted the account balanced quite easily. Selectmen signed the statement expressing satisfaction with the review.

Excise Tax Report Richard noted that it looks like collections are still sagging. Stu said the last few days have been pretty good, which isn't reflected in the 1 st quarter figures. He said there seem to be some signs of improvement, but it's very slow.

Automobile Graveyard Hearing Jo moved to set hearings for renewal of two automobile graveyards for Thursday, October 21, 2010 at 7PM. Gary 2nd . Vote in favor was 5-0. Jo signed the hearing notice order.

MDOT Speed Trailer There was a brief discussion about the data captured from the speed trailer while it was in town. It was noted that the majority of folks drove near the speed limit, though a few appeared to try to see how fast they could go.

Consent Agreement Russell Boynton Jr. Selectmen reviewed a consent agreement drafted by Stu earlier in the day. Stu explained the methodology used to come up with restitution for the improperly disposed of trash. He said he spoke with Mr. Boynton who was agreeable to the settlement. Jo noted the Commercial Trash Hauler policy requires that the town be supplied with customer lists. Stu said they have been supplied on a fairly regular basis by both haulers.

William said he liked the proposed agreement, but noted that the last time this happened Mr. Boynton was threatened with being kicked out of the transfer station. Jo noted it has been a long time since it happened previously. Richard said he was OK with the agreement. Jo moved to sign the consent agreement. Richard 2nd . Vote in favor was 5-0, Selectmen signed the agreement.

Municipal Review Committee/Flow Control Ordinance Stu said the Municipal Review Committee (MRC) which represents the charter towns to the Penobscot Energy Recovery Company (PERC) is concerned that not enough trash is being delivered to PERC and suggests a flow control ordinance. He said he couldn't make any sense of why the town would want to increase its disposal costs and suggested the item be passed over. William asked if there is a life span for the PERC plant. Stu said the 25-year contract expires in 2018. Richard said he expected that steps would be taken to try to extend the life of the plant.

Public Hearing Special Town Meeting Question - Jo moved to set the public hearing for the town meeting format referendum question for October 21, 2010 at 7:00 PM during the next Selectmen's meeting. Richard 2nd . There was a brief discussion about the projected turnout for the hearing and whether it might have to be moved to the school. After a 5-0 vote in favor Jo signed the hearing notice.

Safety Works Report Stu reported that a subcommittee has been formed at the fire station to deal with the various findings of the Safety Works inspection. He said one of the file cabinets retrieved from the former Knowlton School is being dedicated to compliance with the Bureau of Labor Standards. There was a brief discussion about the various findings.

Congratulations Card Selectmen signed a card congratulating resident Doug Coleman on receiving the Lasker Award for his research at Jackson Laboratory.

Recycling/MSW Transportation Contract Stu reported that the current contract with Pine Tree Waste expires on June 30, 2011. He asked for authority to draft up a request for proposals for the next contract. Jo so moved, Richard 2nd . Vote in favor was 5-0.

Lamoine Quarterly Richard handed in several edits to the drafted version. Stu asked Selectmen to get any final changes to him by the next morning as he would like to get it to the printers, as a week has already passed in October.

Meeting Date with Planning Board Jo said a meeting with the Planning Board seems to be the next reasonable step in the goal to encourage business development in Lamoine. She said if any changes are to be made to ordinances, it would be helpful to get input from the Planning Board. She suggested that it be a separate meeting outside of the agendas of both the Selectmen and Planning Board. After a discussion of various dates, it was requested that the Planning Board be approached for a December 14 th meeting date.

Request of Planning Board to use the town attorney Jo said the Selectmen received a copy of e-mail from John Holt requesting that the town attorney be consulted on matters surrounding the Site Plan Review Ordinance in regard to expansion of gravel pits. Cynthia noted that the Planning Board rarely spends any money. Jo moved to approve the request. Gary 2nd . Vote in favor was 5-0.

Collaboration Workshop Stu reported the folks putting on a workshop on collaboration among municipalities would like a head count for the session on November 10 th . Stu and Jo said they would attend. Selectmen said they would like to discussion collaboration ideas at the November 4 th meeting and send any ideas to the workshop.

Island Wide Technology Group Stu read from a memo received from the Town of Bar Harbor in regard to using technology collaboratively. He said the MDI League of Towns meeting suggested that any representative be from outside of town government. There was a brief discussion of a couple of folks to approach.

Privy @ Bloomfield Park Stu reported the Parks Commission would likely be including a project in the budget for a privy at Bloomfield Park as use has increased, and it might be an ideal time to build.

Bulky Waste Program Stu reported the program to dispose of bulky waste at the Ellsworth Transfer Station has ended with a private firm now accepting Lamoine's waste. He said that firm is located very near the Ellsworth Transfer Station facility. He said folks would be billed directly by the private firm, and permits would not be needed from the town office.

Broken Window Stu reported the young man who admitted to breaking the front door window last March has made full restitution as of earlier in the day. Selectmen expressed satisfaction that the person took responsibility for the damage.

General Assistance Public Hearing Jo moved to set a public hearing for October 21, 2010 at 7PM to update the General Assistance Ordinance. Richard 2nd . Vote in favor was 5-0; Jo signed the order following the meeting adjournment.

Recycling Transport Stu reported that he received a call from Pine Tree Waste expressing concern over the amount of time it was taking to unload the recyclables at Coastal Recycling. Selectmen noted that it still would likely be more expensive to transport the containers to Bangor and back.

Next meeting date Selectmen will meet next on October 21, 2010 with three public hearings on the agenda.

Budget Workshop Selectmen entered a workshop session to discuss the proposed budgets for Administration and Solid Waste. During the workshop it was requested to obtain the cost for employee health insurance coverage from Maine Municipal Association and to print the capital improvement plan. The Budget Committee meets on these budgets on October 18, 2010 at 6:30 PM

There being no further business, the meeting adjourned at 8:15 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst.