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Lamoine Board of Selectmen

Minutes of November 4, 2010

Selectman chair pro-tem Richard Fennelly called the meeting to order at 7:02 PM

Present were: Selectmen William Brann, Gary McFarland, Richard Fennelly Jr., Cynthia Donaldson, Administrative Assistant Stu Marckoon, and Road Commissioner/Deputy CEO Michael Jordan. Selectman Jo Cooper had informed the board she was unable to attend.

Minutes of October 21, 2010 – Richard noted two minor corrections needed, William had one minor correction. Richard moved to approve the minutes with the corrections, Gary 2nd . Vote in favor was 3-0 (Cynthia arrived just after the vote was taken).

Expenditure Warrant 9 – Selectmen signed warrant 9 for $21,283.47. Richard asked about the payment to Forest Hill Cemetery. Stu reported it was for care of Veterans' Graves. Richard asked if East Lamoine Cemetery was paid for that. Stu said when they submit a bill, they would be paid.

Cash & Budget Report – Stu reported excise taxes were still on the positive side. There were no other questions.

Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with the checking account reconciliation for October, 2010.

Improper disposal of MSW Settlement – Stu reported Russell Boynton Jr., had signed and returned the agreement with the Selectmen.

Election Results – Town Meeting Format – Stu reported the question on the ballot failed by 32-votes. Richard said that give him a clear understanding on the issue and it can be put to bed for a while. Cynthia said she would like to return to the survey that was done over the summer. She noted that several people were interested in limiting the time that people could speak. She said that could be passed on to the moderator.

Town Meeting Date – Annual Town Meeting 2011 – Richard said the survey gives some information for the board to consider, and maybe moving the meeting a month later would give folks a chance to return to town from their winter homes. He said he would like to hold off a decision on the date until the full board is present. There was a discussion about various dates and times. Selectmen said they would like to see data for the various dates of the annual town meeting over the years. Stu said the driving factor for a well attended town meeting tends to be a controversial article. Richard said the board would to try to set a date at the next Selectmen's meeting.

Support Letters to Hancock County Planning Commission – Richard said he saw no reason not to sign letters supporting grant applications by the Planning Commission for solid waste and code enforcement training opportunities. Cynthia moved to sign the letters, Richard 2nd . Vote in favor was 4-0, Richard signed the letters.

Seibel vs. Code Enforcement Officer – Stu reported the case has been referred to the Town Attorney who is waiting for the expiration of the appeal period which is approximately November 15, 2010, to move forward.

Policy Manual Review – Selectmen briefly discussed the new general policy draft. Stu said he was interested to see if the Board liked the new format for job descriptions – there was no objection. Richard offered some editorial corrections, and Selectmen urged a review to make sure the format is consistent. The Board will review the drafts over the next few meetings before any final adoption.

Budget Workshop – Stu noted the Budget Committee meets on Monday. He said the Road Budget was developed just a few hours ago, and that's the major item for the Budget Committee to review. Cynthia asked who that budget is coming from. Stu said it would be presented by the Road Commissioner. He said when he got done writing it up, he would e-mail it both to the Budget Committee and the Selectmen for Monday's meeting.

Recycling Contract – Richard noted that several of the dumpsters at the transfer station appear to be leaking. He suggested that language be added to the RFP to assure that dumpsters are maintained in a non-leak condition.

There was a discussion about the possibility of utilizing the Ellsworth Recycling Center instead of Coastal Recycling. Stu said he could build both options into the RFP. There was no objection. William asked about utilizing Ellsworth similarly to the Acadia Disposal District (ADD), and the cost to ADD. It was noted that the ADD represents several towns, and Lamoine could contract on its own, and the cost would be nowhere near as high.

Other – William asked to thank whoever was responsible for removing the rock from Douglas Highway that had been painted with the words “nasty bump”. Stu said the MDOT took care of that. Selectmen agreed that MDOT has been more responsive to road maintenance needs lately and asked that acknowledgement of that be conveyed to the MDOT.

Stu said the counting of ballots on Tuesday took an extremely long time, with the counters not finishing up until 4AM. He said the town clerk started exploring the possibility of a vote counting machine and found the cost was $2,500 to $3,500, but that she was advised to hold off as the Secretary of State's office may be exploring a uniform machine and potential help with purchasing them.

Next Meetings – Richard read the schedule of meetings for the 1 st and 3 rd Thursdays of each month through March. Stu reminded the Board they have a joint meeting with the Planning Board on December 14 th . He said he would e-mail a reminder for that.

There being no further business, the meeting adjourned at 7:45 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst.