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Lamoine Board of Selectmen

Minutes of December 2, 2010

Chair Jo Cooper called the meeting to order.

Present were: Selectmen S. Josephine Cooper, Richard Fennelly Jr., Gary McFarland, William Brann, Cynthia Donaldson; Administrative Assistant Stu Marckoon and George Smith (Fire Chief).

Agenda Review – No changes were proposed to the printed agenda or addendum.

Minutes – November 18, 2010 – Cynthia and Richard offered two minor clarifications on the budget discussion in the draft minutes. Jo moved to approve the minutes with those changes. William 2nd . Vote in favor was 5-0.

Expenditure Warrant 11 – Selectmen signed warrant 11 for $18,329.52. Stu noted that it was relatively small, but one of the longer warrants because the firefighter expense reimbursements were on there. William asked whether the volunteer firefighters are required to attend a certain number of meetings to receive the payment. Chief George “Skip” Smith answered that they are, and to receive training and help with fundraisers.

Cash & Budget Report – Richard noted that excise tax is starting to lag a bit. Stu said it was quite slow in the last part of November.

Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with the review of the reconciliation of the checking account as of November 30, 2010.

Needles Eye Road Tree Trimming Bid – Selectmen opened the three submitted bids and read them aloud as follows:

Bidder

Amount

Huebner Tree Service

$9,900.00

Snyder's Chipping

$4,500.00

George Crawford

$3,500.00

Jo moved to award the bid to George Crawford. Richard 2nd . Vote in favor was 5-0.

Cemetery Matters – Mosley Grave - Stu reported that he had placed correspondence with tonight's material saying the town was not under any obligation to maintain a non-veteran's grave. Gary asked if anyone knew who cemented the gravestone together. Jo said it was Joe Lear and her husband helped move it. She said she was concerned last year when she observed the tree cutting operation in the area. She noted that Major Donald Mosley visited in September. She asked what Mr. Mosley had requested. Stu said he wasn't really sure, but he did reply by e-mail to let him know that he'd received his letter and that it would come before the Board of Selectmen. Jo suggested supplying Major Mosely with contacts for the Lamoine Historical Society. Richard asked who owns land where the grave is located. Stu said he believes it is Alice Atkins. Cynthia asked what role the Historical Society would play. Jo said they have located grave sites and let the property owners know that people can have access to them.

Marlboro Cemetery – Skip Smith said he apparently is the Marlboro Cemetery Association. He said it seemed like the cemetery has been a secret and he wasn't sure whether there were any more sites available. He said most of the folks buried there are part of his family, and he doesn't know how to sell any more lots. He said the McFarlands donated some land for parking and grave sites. Chief Smith said when his father took care of the cemetery, there was some money around. He said he wasn't sure if it's still there. Stu said there are some unclaimed funds on file with the State Treasurer's Office. Richard briefly discussed unclaimed funds.

Chief Smith said he had no desire to be in charge of the money for the Marlboro Cemetery. He said if the town was willing to take over the money part, he would be willing to do some of the legwork. Gary asked who maintains the cemetery now. Chief Smith said Jay Barnes mows it a couple of times a year. He said he talked with Tim Ring who developed a subdivision road that passes by the Marlboro Cemetery and Mr. Ring had no problem with accessing the cemetery from Lydia's Lane – it would just take installation of a culvert. A brief discussion on access followed.

Richard asked if there was ever any formal cemetery association. Jo said she thinks there was at one time. Chief Smith said he thinks his grandmother was the executor for the Marlboro Cemetery, but there is no documentation that he knows of. Gary said his mother (Marion McFarland) knows quite a bit about the cemetery and the association. Chief said Mrs. McFarland probably ought to meet with the Selectmen at some point.

Stu said if the Town is going to control the money, it probably has to be approved by the Lamoine Town Meeting. He said he would be glad to do some research on that. Jo said the Selectmen should meet with Mrs. McFarland. She said she doesn't want to upset anyone. She said she would not mind being part of an association, but she doesn't want to end up doing it all. Gary said his mother is familiar with where some family members are buried in unmarked areas. Richard noted that East Lamoine Cemetery has some similar issues with unmarked lots.

Cynthia asked what happens procedurally. There were brief discussions about how the town could take over responsibility for the cemetery, and maintenance of it. Jo asked to contact Mrs. McFarland and get a meeting organized.

Interest Distribution – Stu reported that he generally will pay the two cemetery associations the accumulated interest on the town held perpetual care funds when the aggregate interest reaches $200 to $300 and it was on tonight's expenditure warrant. Selectmen had no objection to that practice.

Holiday Hours – Stu reported transfer station manager Bill Fennelly and he came up with a holiday schedule for Christmas and New Year's Day. He said the transfer station would be closed on December 24 and 25, open 8am to 5pm on December 26 and 27. He said the transfer station would be open on December 31, 2010 from 12-5, but closed on Saturday 1/1/11 and Sunday 1/2/11, reopening on Monday 1/3/11 from 8am to 5pm. Selectmen had no objection to that schedule.

Stu said the town office would be closed on both Christmas Eve and Christmas Day as well as New Year's Eve and New Year's Day in line with the state holiday schedule. There was no objection.

Job Descriptions/General Policies – Cynthia submitted some written changes on several job descriptions. Stu noted that he developed job descriptions for some positions he holds but have never been described. He urged the Board to continue editing both the job descriptions and the proposed changes to the general office policy over the next few weeks.

Budget – Stu reported the full budget printout would be available for the next Budget Committee meeting on December 13, 2010. He said the agenda is very long because the social services requests are on the agenda.

DEP/Landfill Monitoring – Stu reported the town received a letter from the Maine Department of Environmental Protection earlier in the day regarding the residential well testing. He said some of the testing parameters are proposed to be eliminated, but one home tested high for manganese, and the DEP is suggesting bottled water until a filter system can be installed. There was a brief discussion about filters and contractors that do that sort of work.

Selectmen agreed to contact the affected homeowner and invite her to the next meeting and proceed from there.

Returnables – Selectmen approved the proceeds from the returnable containers program benefit the following applicants:

School Forum – December 9, 2010 – Selectmen noted that the forum on the Lamoine Consolidated School will take place a week from this meeting.

Next Meeting – The Selectmen will meet jointly with the Planning Board on Tuesday, December 14, 2010 at 6:30 PM. Selectmen reviewed the draft agenda and moved two items around. Stu suggested another topic for discussion ought to be the new Maine Uniform Building Code which took effect December 1, 2010. Selectmen agreed to add that to the agenda.

The next regular meetings will be December 16, 2010 and January 6, 2011.

There being no further business, the meeting adjourned at 7:48 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen