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Lamoine Board of Selectmen

Minutes of June 2, 2011

Chair Jo Cooper called the meeting to order at 7:03 PM

Present were: Selectmen Cynthia Donaldson, William Brann, Gary McFarland, Richard Fennelly Jr., S. Josephine Cooper; Administrative Assistant Stu Marckoon, and Transfer Station Manager William Fennelly

Agenda Review – No change to the printed agenda and addendum was requested.

Minutes of May 16, 2011 – Richard had a few minor corrections to submit, including a gender correction. Jo moved to approve the minutes with the correction. Gary 2nd . Vote in favor was 5-0.

Expenditure Warrant 23 – Selectmen signed warrant 23 in the amount of $16,449.59.

Cash & Budget Report – Richard asked about the over run of $75 in the privy budget. Stu said paint had not been included in the estimate, and a surveyor was needed to set the 100-foot stakes. Richard asked about the greater than 100% collection of property taxes. Stu explained that the overlay of 5% at the tax commitment is the factor in that – the budget report is only the amount raised at town meeting, not including the overlay.

Delinquent Personal Property Tax – Stu explained that a personal property tax owed in 2003 had been delayed in collection because of a bankruptcy matter. The bankruptcy case has been dismissed, and he was not real clear from the letter from the bankruptcy court as to whether the money could be collected. Selectmen had no objection to contacting the town attorney.

Foreclosure Waiver Agreement – Stu reported the Grahams with whom the Board entered an agreement late last year had not kept up with the promised payments. He said he drafted a letter to be sent to them. Selectmen reviewed it and Jo signed the letter as drafted.

Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with the checking account reconciliation for May, 2011.

Hodgkins Trust – Stu reported another check for several thousand dollars had been received from the trust for 2010, which he said was a bit of a surprise.

Pine Tree Waste Contract – Stu reported he met with Mr. Dunning of Pine Tree Waste (PTW) earlier in the day. He said PTW would replace the three front-load dumpsters with a roll-off container for cardboard which would also have a compartment for paper board and white paper. This would be hauled to Coastal Recycling when full, and Lamoine would capture the income. He said the roll-off would be charged at the same rates as the other two roll-offs. A discussion followed on education efforts to help the public distinguish paper board from cardboard. Selectmen approved adding the cardboard proposal to the contract offer to Pine Tree Waste. Stu said he would e-mail the edited contract to Pine Tree Waste for signature and it should be ready for the Selectmen at the next meeting.

Restitution – Pine Tree Waste – Stu reported that Mr. Dunning indicated that a check would be in the mail tomorrow for the excess trash charged to the town by Pine Tree Waste.

Commercial Trash Hauler Policy – Selectmen reviewed the first draft of a revised commercial trash hauler policy ordinance. A few edits were made. There was a brief discussion about pay per bag systems, but no interest in pursuing the idea. Transfer Station Manager Bill Fennelly will be given a copy of the draft for comment.

Barking Dog Ordinance – Jo signed a letter to Mr. Sundt in regard to his request for a barking dog ordinance indicating that the Selectmen do not have any interest in pursuing such an ordinance at this time.

Ordinance Fees – Jo moved to approve the list of ordinance fees as drafted effective July 1, 2011. Cynthia 2nd . Vote in favor was 5-0. Selectmen signed the order.

RSU 24 Budget Validation Referendum – Selectmen signed numerous copies of the RSU 24 Budget Validation Warrant.

Resolves – Selectmen signed a commendation resolve honoring Maurice and Suzanne Googins on their 60th wedding anniversary celebrated last week.

Selectmen signed resolves commending the following students graduating with honors from high school:

Name

High School

Vanessa Bond

MDI High School

Chelsea Currant

MDI High School

Katrina Fennelly

Ellsworth High School

Israel Fickett

MDI High School

Duncan Haass

Ellsworth High School

Kayla Herbert

MDI High School

Rebecca Marckoon

Ellsworth High School

Joshua Morren

Ellsworth High School

Kristina Pentland

Ellsworth High School

Linnea Rogers

Ellsworth High School

Heather Tupper

Ellsworth High School

Hayley White

Ellsworth High School

Lauren White

Ellsworth High School

Blake Wilder

Ellsworth High School

Hodgkins Scholarship Subcommittee – Bill, Cynthia and Richard agreed to serve on a subcommittee to award the Hodgkins Scholarships. Cynthia agreed to chair. The sub-committee will meet next Thursday at 7:30 PM at the Town Hall.

Reappointments – Jo moved to appoint the following proposed list of personnel:

Gary 2nd . Vote in favor was 5-0, Selectmen signed the appointment papers.

Consent Agreement – Seibel – Selectmen signed a consent agreement with Robert and Kathleen Seibel who have agreed to pay the attorneys fees and remove an unpermitted deck in the Shoreland Zone. It was noted the Seibels have been in touch with the Code Enforcement Office and indicated the deck has been removed.

Legal Expenses – A listing of the legal expenses for the current fiscal year was reviewed. Cynthia noted that they are within budget.

Town Hall Projects – Selectmen reviewed a draft of the project list for the town hall overhang which also includes repair and moving the outside bulletin board and scraping and painting the trim around the windows. By consensus the board agreed it was OK to request proposals.

Paving Update – Stu reported that David Herrick has been cutting trees on Asa's Lane in preparation for Jay Fowler to do some ditching and reset culverts. He said one new cross culvert would be added. He said the paving contract is on the agenda for later in the meeting. There was a very brief discussion about ditching.

Vacation Day – Selectmen had no objection to Stu taking Monday, June 27, 2011 off.

Paving Contract – Jo moved to sign the contract with Lane Construction to pave Asa's Lane. Cynthia 2nd . Vote in favor was 5-0. Jo signed the contract.

Personnel Contracts – Stu said contract renewals with Bill Fennelly, Mike Arsenault and Dennis Ford were included with the material handed out tonight. The numbers have been updated to reflect budgets.

Jo moved to sign the acknowledgement of the updated costs in the Administrative Assistant's contract. Richard 2nd . Stu noted that insurance costs actually dropped because his wife's policy had changed. Vote in favor was 5-0, Selectmen signed the acknowledgement.

Cards – Selectmen signed cards expressing thanks to George Crawford for the granite posts at the Veterans' Memorial, and an expression of sympathy to Stuart Branch and his family whose parents perished in a fire in Tremont the previous week.

Future Meetings – The Board will meet at 7PM on June 16, June 30, July 14 and August 11.

Executive Session – Jo moved to enter executive session pursuant to 1MRSA §405(6)(a) for the purposes of reviewing the job performance of the transfer station manager. Bill 2nd . Vote in favor was 5-0 at 8:07 PM. Out at 8:35 PM.

There being no further business, the meeting adjourned at 8:35 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst.