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Lamoine Board of Selectmen

Minutes of June 16, 2011

Selectmen Richard Fennelly Jr. called the meeting to order at 7:00 PM

Present were: Selectmen William Brann, Gary McFarland, Cynthia Donaldson, Richard Fennelly Jr., S. Josephine Cooper (arrived during executive session); Administrative Assistant Stu Marckoon, Deputy Code Enforcement Officer/Road Commissioner Michael Jordan, Harbor Master David Herrick, Animal Control Officer Michael Arsenault, and Fire Chief George “Skip” Smith.

Agenda Review – No changes were made to the printed agenda or addendum.

Minutes of June 2, 2011 – Richard noted a missing hyphen in the printed minutes Cynthia asked that David Herrick not be noted as present, as he just dropped something off to Stu during the meeting. Gary moved to approve the minutes as corrected. Cynthia 2nd . Vote in favor was 4-0.

Expenditure Warrant 24 – Selectmen signed warrant 24 for $198,090.00. Stu noted that, since the packet was dropped off, tax lien cost, and spring assessing work had been added to the warrant.

Cash & Budget Report – Stu reported excise tax collections were picking up, though still under budget.

Parks Budget Order – Stu reported the Parks Budget has been over-spent, and the fiscal year is not ended. He said the biggest problem was the kiosk project for which not enough had been set aside years ago. He said he had prepared an order authorizing the Parks Commission expenses to continue with routine maintenance through the end of the fiscal year, adding that a special town meeting would be called which would include authorizing the expenses in excess of budget be taken from the Parks Fund.

Richard moved to approve the order, Gary 2nd . Vote in favor was 4-0. Selectmen signed the order

Investment Management – There were no questions regarding the written report from The First Advisors.

Solid Waste Transportation Contract – Stu reported Pine Tree Waste had found several things that were problems with the proposed contract and they would sign after those are corrected. He said he had re-worked the contract, and expects it to be ready for the Selectmen to sign on June 30 th .

Commercial Trash Hauler Policy – Richard said he had some more edits for the proposed policy change. Stu said he researched how this policy was enacted and said it came on a referendum vote prior to a regular town meeting. He said he would advise erring on the side of caution, and put the revisions before town meeting. Selectmen agreed.

Water Testing Report – Richard said he looked at the various results and spreadsheets and did not find any instability. There was a discussion about the various materials which show up in tests, and a discussion of the acceptable ranges of various items followed.

Asa's Lane Paving – Stu reported Jay Fowler will be working on the road tomorrow and next week to get it ready to pave.

Mud Creek Paving – Stu reported he thinks Mud Creek Road was being paved today based on the number of DOT trucks that went by the office. David Herrick confirmed that one lane was paved. A short discussion followed on the condition of Mud Creek Road.

Town Hall Parking Lot – Stu reported that Ring's Paving estimated it would cost $7,900 to fix and repave the town hall parking lot. He said he was surprised at how low the price was. Richard moved to accept the offer, Gary 2nd . Vote in favor was 4-0, Richard signed the acceptance.

State Park Boat Ramp – Harbor Master David Herrick said he has been investigating extending the boat ramp and removing rocks from the launch area at Lamoine State Park. He said he wanted to hot top the area, but the DEP said no because of the petroleum. He said cement planks would have to be used instead. He said they cost about $200 each, and the project would be about $5,000.

Richard asked about the effect of salt water on the planks. Mr. Herrick said the planks use stainless steel reinforcement for salt water, and they would need some bolts. He said the park manager has not supplied him with a figure to grub out the rocks. Richard asked how the planks would be set in. Mr. Herrick said quite a bit of grubbing is needed. Richard asked about funding. Mr. Herrick said he would recommend the harbor fund be used. Stu said there is plenty in the harbor fund, but the State Park needs to approve. Mr. Herrick confirmed that the State Park system would have to approve the project, though they've been talking about doing something in a few years. He said DEP and Army Corps of Engineers permits would need to be filed.

Bill asked how far the ramp would be extended. Mr. Herrick said about 35-feet. He said the tide goes way down on the moon tides, and it's very hard to launch a boat during those times. A short discussion followed on the terrain of the boat ramp.

Richard said he would be cautious and make sure the town reviews the Shoreland Zoning Ordinance – perhaps the Code Enforcement Officer could review the plans. Deputy CEO Michael Jordan said the town doesn't regulate below the high water mark.

Bill noted the concrete planks at Lamoine Beach are rotted, and a short discussion followed on life expectancy. Richard said it sounded like a good project that would make a big improvement at the State Park.

Mr. Herrick said he would be in touch with State Park Manager Jay McIntosh. He also asked about establishing a guest mooring. He said the Board and he discussed that last year, but he didn't do anything with it, as there was a concern about liability. Cynthia asked what other towns do and a short discussion followed. Mr. Herrick said he thinks he can work something out. A discussion followed on whether a fee should be charged.

Personnel Contracts – Cynthia moved to sign the updated contract with Dennis Ford. Gary 2nd . Vote in favor was 4-0 . (Stu reported Mr. Ford had not yet signed).

Bill moved to sign the contract with Michael Arsenault (Animal Control Officer). Richard 2nd . Vote in favor was 4-0.

Cynthia moved to sign the updated contract with Bill Fennelly (Transfer Station Manager, parks bathroom maintenance). William 2nd . Vote in favor was 4-0.

Fire Budget – Chief George “Skip” Smith said the fire department will have some money left in its account at year end, and he would like to purchase one airpack, with a 2nd airpack being purchased by the fire department corporation. He asked for the Board's blessing on this. Richard said if the fire department finishes the year within budget, he would consider it a good use of funds. Cynthia asked how many airpacks the fire department has. Chief Smith answered 13. He said the two new ones would be installed on Truck 405 which often rolls to the fire scene and has no airpacks.

Bill asked how much the airpacks cost. Chief Smith said about $5,500. He said he has about $10,000 left in the budget to pay the bills. Richard asked how long the bottles last. Chief Smith said about 15-years. Cynthia asked if there is enough money available. Chief Smith said there is. Stu said if the purchase doesn't get done by June 30 th , the funds could be encumbered. There was no objection to the airpack purchase.

Returnables – Richard thanked Edna Coyne for filling out the application for East Lamoine Cemetery. Cynthia moved to award the returnables for the next available month to East Lamoine Cemetery. Gary 2nd . Vote in favor was 4-0 (June has not been assigned, and therefore will be for East Lamoine Cemetery).

Property Tax Abatement – Stu reported that a mobile home was demolished on Francis Drive earlier this spring. He said there was a tax lien on the trailer and the current year taxes have not been paid, but there will be no future bills. He said the new owners of the property expressed they had no intention of paying the back taxes, and that if the foreclosure process were followed; there is nothing to foreclose upon. He said he is recommending that the Selectmen abate the property taxes on the mobile home in question to avoid any more costs associated with it. Richard moved to grant the abatement, William 2nd . Vote in favor was 4-0.

Superior Court Filing – Stu reported that Doug Gott & Sons has filed an 80B appeal of the decision by the Planning Board to turn down their gravel pit expansion, and the paper notifying the town of the appeal was filed yesterday. A short discussion followed in regard to who would respond to the case when required.

Audit Engagement Letter – Cynthia moved to sign the annual engagement letter to James Wadman, CPA. Richard 2nd . Vote in favor 4-0. Richard signed the letter.

Next Meetings – Richard listed the next upcoming meetings as June 30, July 14, August 11, September 1 and September 15.

Executive Session – Gary moved to enter executive session pursuant to 1MRSA §405(6)(a) for the purposes of conducting job performance reviews with the Animal Control Officer and the Deputy Code Enforcement Officer/Road Commissioner. Bill 2nd . Vote in favor was 4-0 at 7:52 PM. Out at 9:47 PM

There being no further business, the meeting adjourned at 9:48 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen