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Lamoine Board of Selectmen

Minutes of July 14, 2011

Chair Jo Cooper called the meeting to order at 7:00 PM.

Present were Selectmen S. Josephine Cooper, William Brann, Gary McFarland, Richard Fennelly Jr., Cynthia Donaldson; Administrative Assistant Stu Marckoon, Deputy Code Enforcement Officer Michael Jordan and Harbor Master David Herrick.

Agenda Review – Jo noted a few items were contained on the addendum

Minutes of June 30, 2011 – Richard had one minor correction. Jo moved to approve with that correction. Richard 2nd . Vote in favor was 4-0 (Donaldson not yet arrived)

Expenditure Warrant 2 – Selectmen signed Expenditure warrant 2 for $204,922.07. Stu noted that the school bill for July was on the warrant as well as several payables from the previous fiscal year. Richard asked about the school tuition bill. Stu said that was on the last warrant of FY 2011.

Cash & Budget Report – Stu said he'd produced new reports as of earlier in the day. Richard asked if the figures from FY 2011 were final. Stu said no, some bills will still trickle in, but it's close. Jo noted that excise collections were off but it could have been worse.

Checking Account Reconciliation – Selectmen had no questions regarding the reconciliation of the checking account as of June 30, 2011 and signed the statement expressing satisfaction with the review.

Unpaid Personal Property Tax – 2003 – Stu reported that attorney Bronson Platner had provided advice on this bill and that it was incurred after the bankruptcy filing and the town is proper in pursuing payment. He said he's drafted a letter to Mr. Crane offering to accept settlement without interest until September 1, 2011, as there was confusion in regard to the bankruptcy case. Jo moved to send the offer to Mr. Crane, Cynthia 2nd . Vote in favor was 5-0.

Prepaid Oil – Selectmen opted to wait until August to seek heating oil prices for the winter. A discussion followed regarding the recent volatility of oil prices.

Excise Tax Report – There was no discussion regarding the quarterly excise tax report.

Replacement Computer – Jo moved to authorize Stu to obtain a new computer to replace the one in the town clerk/tax collector's office. Gary 2nd . Vote in favor was 5-0.

Road Name – Richard moved to approve the name “ Kennel Brook Drive” for the road serving the Partridge Cove Estates Subdivision. Jo 2nd . Vote in favor was 5-0.

Request for publicly donated land – Hancock County RCC – The Board inquired as to what advantage there might be for the town to host the Regional Communications Center on publicly owned land. A lengthy discussion followed in regard to that request from the county commissioners, as well as a letter from the Southwest Harbor Board of Selectmen in regard to funding the RCC from county tax dollars. No formal decision was reached, but it was left that the town might be interested in negotiation with Hancock County if it wished to purchase a piece of town owned land.

Harbor Master – Boat Ramp Extension – Harbor Master David Herrick said that Jay Fowler had given an estimate of $2,800 to install the cement planks at the existing boat ramp, but the cost of bolts was not included. Richard said that seemed like a pretty reasonable price, and it could come from the Harbor Fund. Stu noted the balance in the harbor fund was over $13,100. He said the park manager needs to be involved in the discussion. Mr. Herrick said the next step is to draw up a proposal for park manager Jay McIntosh, and permits would be needed from the Department of Environmental Protection and the Army Corps of Engineers. Jo said if the Selectmen approved the funding, the project could probably get started. She moved to approve the expenditure for extending the launch area from the Harbor fund. Richard 2nd . Vote in favor was 5-0.

Guest Mooring – Mr. Herrick said he'd obtained some prices to install a guest mooring. The stone and chain for a 3,500 pound stone is about $750.00. Richard asked what the total cost would be. There was a discussion about the type of chain proposed. Stu asked how the program would be implemented. Mr. Herrick says he's received several calls from folks looking for a guest mooring to use and he said they could either call him at home or go through the State Park. He said he copied off the rental agreement from Northeast Harbor. He said Ellsworth collects $25/night and Bar Harbor gets $30/night. Richard asked how long the payback would likely be.

Jo asked what happens to boaters when they're told there is no guest mooring. Mr. Herrick said he sometimes tells them he could make arrangements for use of unused mooring space. A short discussion followed regarding the payback period.

Jo said as long as the town can handle a procedure to rent a guest mooring, she would be in favor. Cynthia asked if people would call ahead of time. Richard said stenciling the number on the mooring ball might help. Stu said the town should work with the state park on this matter. There was a discussion about the amount to come from the Harbor Fund.

Bill asked how many guest moorings there would be. Mr. Herrick said only one. Bill asked about the labor to install the mooring. Mr. Herrick said he could do the installation – it would not take too long.

Jo moved to authorize expenditure of up to $1,700 from the Harbor Fund to establish a guest mooring program. Gary 2nd . Vote in favor was 5-0.

Stu said he would work on a policy for rentals and contact park manager Jay McIntosh. A very brief discussion followed in regard to unpaid moorings.

Returnables – Jo moved to approve the Frenchman Bay Riders for the returnable container money from July and the Parks Commission for the August funding. Cynthia 2nd . Vote in favor was 5-0.

Gott v. Town of Lamoine – Stu reported there has been a flurry of action in regard to the case, including several filings just today. Selectmen reviewed the paperwork received thus far.

Cable TV Operations Manager – Selectmen officially signed the appointment paper for Kimberly Grindle as the CTV Operations Manager.

Conservation Commission – Stu reported there have been no takers for this appointed job.

Road Commissioner Ad – Stu presented a draft ad for Road Commissioner, with applications due August 10, 2011.

Special Town Meeting Warrant – Richard reported the Joint Municipal Board met last week, and they're getting ordinance change language ready for Sorrento's annual town meeting, which is well before the September 15th date in Lamoine. Selectmen reviewed the articles in the draft. No changes were proposed.

Travel & Education Policy – Cynthia said she wanted to remind herself of the procedures in the policy, especially in regard to the advance approval for courses. She said the policy requires approval from the town treasurer. She noted that the version on file contains several strike-outs which could be cleaned up. Jo asked if there was any action requested. Cynthia said no, she just wanted to look it over.

Vacation Request – There was no objection to a request from Stu to take the week of August 22 for a vacation week.

Mowing – Jo moved to authorize the Road Commissioner to hire a contractor to mow the roadsides at the best possible price. Richard 2nd . Vote in favor was 5-0.

Asa's Lane Update – Stu reported it looks like the paving won't take place until the last week in July. He said rain has held up the contractor.

Request for Speed Limit signs on Needles Eye Road – Stu reported a man came into the office saying people on Needles Eye Road drive extremely fast, and requested that speed limit signs be posted. Gary noted the default speed is 45-mph. Stu said that was correct. He estimated a couple of signs and posts would cost about $100. There was no objection from the Board to posting the speed limit signs.

Commendations – Selectmen signed a commendation for David and Diane Sanderson and Gordon Donaldson for their efforts which resulted in the rescue of a kayaker in distress and the recovery of a kayaker who had passed away on July 10 th . Cynthia suggested it would be a good idea to have some safety literature available for kayakers at Lamoine Beach. Stu said he would mention it to the Parks Commission.

Warrant 3 Signature Date – Stu said he would e-mail the Board when warrant 3 is ready for signature as the next full meeting is not for 4-weeks.

Lamoine Quarterly – Selectmen passed in edits for the July 2011 quarterly.

Card for Jim Carney – Selectmen signed a card wishing firefighter Jim Carney a speedy recovery after a serious automobile accident.

Shellfishing Update – Richard noted the joint municipal board met a week ago. He said Rob Goodwin of the Department of Marine Resources has been busy identifying several point sources for pollution. He said several malfunctioning septic systems were found in upper Hog Bay. He said that another system near Iron Slipper Farm may have been identified. He said once a system is identified, it is up to the town's plumbing inspector to take action. He said Lamoine may receive a notification soon. Bill noted that it would be a shame to have a promising industry such as the clam industry shut down by pollution.

Next Meeting – The next Selectmen's meeting will be Thursday, August 11, 2011 at 7PM.

Executive Session – Jo moved to enter executive session pursuant to 1MRSA §405(6) to conduct the annual review of the Administrative Assistant's job performance and to deal with a concern of the Code Enforcement Officer. Cynthia 2nd . Vote in favor was 5-0 at 8:10 PM. Out at 8:40 PM.

There being no further business, the meeting adjourned at 8:40 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen