Town of Lamoine, Maine
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Lamoine Board of Selectmen


l-r William Brann, Gary McFarland, Richard Fennelly Jr., Jo Cooper, Cynthia Donaldson
Minutes of March 15, 2012

Deputy Town Clerk & Administrative Assistant Stu Marckoon called the meeting to order at 7:01 PM.

Present were: Selectmen Richard Fennelly Jr., Gary McFarland, William Brann, Cynthia Donaldson, S. Josephine Cooper; Administrative Assistant Stu Marckoon, Jay Sutter, Maurice Marshall and Fire Chief George “Skip” Smith.

Selection of Chair – Stu asked for nominations to chair the board until the next annual town meeting. Bill nominated Jo, Richard 2nd . There were no other nominations. Stu declared Jo to be the chair, and turned control of the meeting over to her.

Agenda Review – Stu noted that the bid opening for tax acquired property while advertised as being this evening had been left off the printed agenda and addendum.

Minutes of March 1, 2012 – Richard offered written amendments and corrections to the minutes in regard to the RSU discussion. Jo moved to approve the minutes with those changes. Gary 2nd . Vote in favor was 5-0.

Expenditure Warrant 18 – Selectmen signed warrant 18 in the amount of $196,391.46. Stu noted most of that was for the school payment. He also noted that the fire department voted to purchase a projector, which is on the warrant and was used for last night's town meeting.

Cash & Budget Report – Stu noted that the report included with the packet this evening did not include the changes to the FY 2012 budget that were approved at last night's town meeting.

Disbursement Policy – Selectmen signed the annual disbursement policy following a motion to approve by Jo, a 2nd from Richard and a vote in favor of 5-0 .

Rules of Procedure – Selectmen signed the annual update in the rules of procedure following a motion to approve by Jo, a 2nd from Richard and a vote in favor of 5-0.

Fee Structure – Selectmen signed the fee schedule which was unchanged from the previous year following a motion from Jo, a 2nd from Gary, and a vote in favor of 5-0.

Appeals Board Appointment – Jo moved to appoint Jon VanAmringe as a full member of the Board of Appeals, replacing John Wuorinen who recently resigned. Gary 2nd . Vote in favor was 5-0.

Cable TV – Stu noted that he had put the issue on the agenda addendum, but had been unaware that any member of the public was interested in discussing cable coverage in outlying areas.

Jay Sutter said Tremont tried a ConnectME grant. He said that he and his partner are both notaries, who do house closing work, and many of their documents are now delivered electronically and they cannot download them with dial up service. He said they're losing income from that. He said the cable ends about a half mile from their home, and satellite reception is impossible if the temperature is below 12-degrees.

Richard noted that the Board has had quite a few visitors in the past desiring cable service where it is not provided. Stu reported that he had tried to make contact with Shelly Winchenbach in regard to a potential cost sharing program, but has not heard back from her. He said potentially the town's cable TV fund could be used for part of that cost share. Mr. Sutter said AT&T has been promising better cell phone reception, and explained that it wasn't working at their location on Coley Cove Lane.

Stu said that he also was advised by another Time Warner employee that the town ought to suggest removing the satellite dish clause from the franchise agreement. Cynthia said she is pleased to hear of a possibly use of the Cable TV fund to help people with cost sharing. Jo said internet access has become an issue, especially with business and the Board would keep working on it. Richard said he would be interested to see what the build out cost might be.

Public Hearing Date – RSU 24 Withdrawal Vote – Jo asked what the latest possible date could be. Stu said June 1 st , but suggested May 29 th . Richard said there had been a lot of discussion in the media about starting the process with a petition question that did not conform to the required article and ballot wording. Cynthia said this is a new thing, and the best the town can do is go down the path with its eyes wide open. She said there has been no precedent set. She said she would like to see as many people as possible at the hearing and she's not sure if the day after a holiday (Memorial Day) would be the best idea. Jo moved to set May 30, 2012 at 6:30PM at the Lamoine School as the hearing date. Gary 2nd . Vote in favor was 5-0.

Stu said he had concerns about the roles the staff should be filling in the search for questions and answers. There was a discussion about solicitation of questions, using the town's website as a resource. Richard said his concern is with the source for answers to questions, and whether it should be the Department of Education. Jo said she thinks the Local School Advisory Committee should be the first in line. A discussion followed regarding responses to questions.

Fire Department Boiler – Richard said he understands there is a need to replace the boiler, and that it should go out to bid. Chief Skip Smith said the question is how to do that. He said the person who takes care of the present boiler has given his estimate, and he's not sure how to write a set of specifications. He said he didn't have a problem with bidding the project out, but it needs to be done in such a way that everyone gets a fair shot. He said he's not sure if the person who works on the boiler would re-bid.

Jo said it's best to advertise for bids, and write the language to say what is wanted. Chief Smith said there were several things done when the fire station was built in 1991 that need to be corrected. There was a discussion about the potential make of boiler requested, and how to write a bid specification. Chief Smith said he's not familiar with boiler systems. The chief said he would try to put something together to bring before the Selectmen and go forward with a bid. There was a discussion about having a walk-through with potential bidders prior to bid submission.

Lamoine Quarterly – Stu said there is a lot to put in the quarterly, and the next meeting is not until April 5th . He said he'd like to delay publication until then. Selectmen had no problem with that.

Town Meeting revisit – Selectmen noted that things went very smoothly the previous evening. There was a discussion about how many people attended the open meeting – the guesstimate was around 75. There was a brief discussion about putting page references in the town report by the articles to make it easy to refer to the budget, and perhaps putting those page references on the power point show. Cynthia said Rev. Priscilla Hukki should be thanked for filling in at the last minute for a moment of silence prior to the meeting.

Returnables – Selectmen approved the following organizations for returnable proceeds:

Cheering Commendation – Selectmen signed a certificate of commendation honoring the Lamoine Consolidated School cheering squad for yet another division win at the State Cheerleading Competition in Bangor. It's believed this is the 11 th straight year that Lamoine has won its division.

MDOT Project Priorities – Stu reported that the Maine Department of Transportation is soliciting projects for its' biannual program list. After much discussion, the selectmen felt the following priorities should be listed:

  1. Route 184 (Douglas Hwy) from the Town Hall to US Route 1 for a rebuild – the road is falling apart, and causing damage to motor vehicles that travel it in the spring and winter
  2. Route 184 (Lamoine Beach Road) from Latona Lane to Lamoine Beach, again, falling apart and causing vehicle damage.
  3. Pinkhams Flats – needs to be shimmed and paved, as the pavement is falling apart.
  4. Support for a traffic light to be installed at the intersection of Jordan River Road (Route 204) and the Bar Harbor Road in Trenton (Route 3). If other projects are identified, this would fall to the lowest priority.

Stu said he would be working to put together the submission.

Old Point Inc. v. Board of Assessors – Stu reported the State Board of Property Tax Review determined this was not a tree growth case, but is a valuation case and the correct venue is the Hancock County Commissioners.

Hodgkins Scholarship – Stu reported the Hodgkins scholarship fund is making $19,950 available. Applications are due June 1 st .

Town Response – Shooting Incident – The Board and Stu discussed the nationally covered incident on March 11, 2012 in which four men were shot, one fatally, outside a home on Douglas Highway. Stu thanked the Selectmen for their input on a statement from the town. It was discussed whether there should be a protocol for such incidents, and it was left that such events are extremely rare, and should probably be handled on a case by case basis.

Tax Acquired Property Bids – Selectmen opened the six bids received and read them as follows:

Jo moved to award the bid to Frank & Wendy Young at the price bid. Richard 2nd . Vote in favor was 5-0.

Bangor Hydro – Posted Road Waiver – Selectmen had no objection with the annual request from Bangor Hydro to waive the posted road restrictions. Jo signed the request.

Next meetings – It was agreed there is no pressing need to meet on March 29, 2012. The next regular meeting would take place on April 5, 2012.

Follow up items – Cynthia noted that we had not received anything from RSU 24 in regard to the information request sent two weeks prior.

Cynthia asked if there had been any reaction from the Parks Commission in regard to fireworks and the lack of a local ordinance. Stu said the commission had not met yet, so he hasn't heard.

There being no further business, the meeting adjourned at 8:15 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen