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Lamoine Board of Selectmen


l-r William Brann, Gary McFarland, Richard Fennelly Jr., Jo Cooper, Cynthia Donaldson
Minutes of June 7, 2012

Chair Jo Cooper called the meeting to order at 7:02 PM.

Present were: Selectmen Cynthia Donaldson, Richard Fennelly Jr., S. Josephine Cooper; Administrative Assistant Stu Marckoon, Code Enforcement Officer Dennis Ford, Deputy Code Enforcement Officer/Assessor Michael Jordan, members of the public June Davis, Karen Richter, Heather Fowler, Gerald & Iris Simon, Gerald and Nancy Dumas, Jane Fowler, Joan and Merle Bragdon, Gary & Jill Murphy, Carol Korty, Paul & Lucille Hodgkins, Mary O'Meara and other friends/family of June Davis. Selectmen Gary McFarland had phoned ahead to report he was unable to attend. Selectman William Brann was not in attendance.

Boston Post Cane Presentation Jo signed and read a proclamation awarding custody of the Boston Post Cane to June Davis. In a brief ceremony Mrs. Davis accepted the cane to the delight of her friends and family in attendance.

Agenda Review Other than moving the Boston Post Cane item to the head of the meeting, there were no other changes to the agenda or addendum.

Minutes May 17, 2012 Jo moved to approve the minutes as presented. Cynthia 2nd . Vote in favor was 3-0.

Minutes May 30, 2012 Richard said he had noted a couple of very minor corrections but left them in his office. Jo moved to approve the minutes with the corrections. Richard 2nd . Vote in favor was 3-0. The corrections will be e-mailed to Stu.

Expenditure Warrant 24 Selectmen signed the warrant in the amount of $10,912.18. Stu reported the next warrant would be fairly large because of the school payment, tuition payment, and the roads were paved yesterday and today.

Cash & Budget Report Stu reported excise tax collections are improving markedly.

Checking Account Review Selectmen signed the statement expressing satisfaction with the review of the Checking Account Reconciliation that was sent via e-mail prior to the meeting.

Unpaid 2012/13 Taxes Stu reported there seems to be a lot more unpaid tax bills this year, and liens would be placed next week.

Request re: interest in selling wood from town owned property. Stu reported David Crane has inquired as to whether the town is interested in cutting the trees on the lot where the closed landfill sits. Cynthia said she had reservations about doing that. Richard echoed the sentiment, and Jo said she wasn't too enthusiastic about the idea. Stu said any such sale would require town meeting approval.

Fire Department Boiler Stu reported that a problem cropped up during the bid process in regard to the warranty, and it's the recommendation of the Fire Department Chief Engineer that the warranty be granted from the manufacturer to the town, and that workmanship is guaranteed by the bidder. Two bids were opened and read aloud as follows:

The Selectmen opted to supply the bid documents to the Chief Engineer for recommendation at the next meeting.

RSU 24 Withdrawal Stu reported that RSU 24 had posted on its Facebook page a message that it was not giving permission for campaign signs to be erected in the right of way on school property. He noted several campaign signs have been placed around town. Cynthia asked for clarification of the right of way rule.

MUBEC Dennis Ford said it appeared the Planning Board wants more information about the consequences of the Maine Uniform Building and Energy Code (MUBEC). Stu reported he spoke with chair John Holt and relayed that there is some sentiment from the Selectmen that building standards be removed from the Lamoine ordinance. Michael Jordan said there is some indication that the Planning Board might be leaning the other way, and recommending adoption of MUBEC. He said it's not up to the Planning Board or the Board of Selectmen, but should be placed before the town for a vote.

Hodgkins Scholarship Stu reported four applications were received. He said a subcommittee has handled processing of them for the past two years. Cynthia and Richard offered to do that, and Bill or Gary would also be asked. The subcommittee will meet next Thursday, June 14, 2012 at 7PM in the Code Enforcement Office.

Fireworks Ordinance Stu reported the Parks Commission has requested that fireworks not be allowed at the town parks. There was a discussion on how to enforce such an ordinance. Richard noted that the parks have hours that they are open. Stu said he would like to research ordinances from other towns.

Employee Contracts Jo moved to sign a contract with Town Clerk and Tax Collector Jennifer Kovacs. Richard 2nd . Vote in favor was 3-0.

Jo moved to sign a contract with Transfer Station Manager William Fennelly, Cynthia 2nd . Vote in favor was 3-0.

Public Hearing General Assistance Ordinance Changes Jo signed a notice of public hearing to consider changes to the General Assistance Ordinance as suggested by the Department of Health and Human Services. The hearing will be held at the next regular meeting on June 21, 2012.

Honor Graduate Commendations Selectmen signed commendations for the following 2012 high school graduates who have completed their high school studies with honors:

MDI High School

Ellsworth High School

Bureau of Labor Standards Follow Up Stu shared with the Selectmen that the proposed fine from the Bureau of Labor Standards following the inspection in January has been reduced to zero. He said the fire department deserves a great deal of credit for sacrificing time to get the required training completed. He noted that hose testing was completed yesterday and thanked Mr. Jordan for his part in that.

Heating Fuel Purchase Stu reported he'd received an inquiry from the Town of Hancock asking if there was interest in jointly bidding heating fuel again. Selectmen said they were interested.

Personal Business at Town Facilities Stu said he'd received a complaint about a matter at the transfer station and had written a memo regarding that. He said after thinking about that situation, he also has occasions where people come to the town office to conduct personal business with him and wondered if any type of policy is needed. He urged Selectmen to look over the memo.

Returnables Jo moved to assign the proceeds from the returnables to Cub Scout Pack 88 in November and to the Flag Program for December. Cynthia 2nd . Vote in favor was 3-0.

Other Cynthia said she would like to have more discussion regarding the letter from Catherine DeTuede that suggests ways to improve town meeting attendance. Stu said it could be on the next agenda. Selectmen asked to have copies of the letter again.

Next Meetings Jo read the meeting schedule, with a question of if and when to have a meeting in late August.

Executive Session Jo moved to enter executive session pursuant to 1MRSA §405(6)(a) for the purposes of discussing job performance review with the Code Enforcement Officer. Cynthia 2nd . Vote in favor was 3-0 at 7:42 PM, out at 8:20 PM.

Following the executive session, Selectmen expressed a desire to discuss the role of the Code Enforcement Officer with the Planning Board, possibly next Thursday. Stu, noting that CEO Dennis Ford has asked to not be reappointed when his term expires June 30 th , asked if the Selectmen wished to place an ad. Selectmen said they wanted to wait until meeting with the Planning Board.

Also to be discussed with the Planning Board would be the timing on any proposed ordinance changes in regard to a special town meeting. Stu noted a special town meeting will be needed to deal with the fire department boiler funding, and any ordinance change proposals. Richard said there may need to be some changes to the Shellfish Ordinance as well.

There being no further business, the meeting adjourned at 8:35 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen