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Lamoine Board of Selectmen


(l-r ) Gary McFarland, Richard Fennelly Jr., Jo Cooper, Cynthia Donaldson
Minutes of November 1, 2012

Chair Jo Cooper called the meeting to order at 7:00 PM

Present were: Selectmen Cynthia Donaldson, Gary McFarland, Richard Fennelly Jr., S. Josephine Cooper; Administrative Assistant Stu Marckoon

Agenda Review There were no changes to the printed agenda and addendum.

Minutes of October 18, 2012 Cynthia and Richard said they'd seen a minor correction that was needed in a previous review but could not identify it. Jo moved to approve the minutes as presented. Richard 2nd . Vote in favor was 4-0.

Expenditure Warrant 9 Selectmen signed the warrant in the amount of $18,576.75. Stu noted the largest bills were for sand and the BMV registrations.

Cash & Budget Report There was a very brief discussion in regard to the Veterans' Memorial budget.

Tax Liens 2010/11 Stu reported that he sent friendly reminders that foreclosure time was approaching and that resulted in payment of a few liens. The official notifications will go out in the next week. He noted that one of the victims of a shooting in the previous week was on the list, but that his sister had paid the lien in full.

Checking Account Reconciliation Selectmen signed the statement expressing satisfaction with review of the checking account reconciliation which had been sent via e-mail earlier in the day.

Upcoming Election There was a discussion regarding the new vote tabulation machine and how it works and the training that Stu and Town Clerk Jennifer Kovacs attended the previous week. Stu reported the ballot clerks will be trained on the machine on Monday morning prior to the absentee ballot processing.

RSU 24 Withdrawal Update Gary reported the withdrawal committees from Lamoine, Hancock and Ellsworth met with the RSU 24 board to discuss five items common to all the communities. He said they made progress, and the RSU accepted agreements on two points and part of a third one. He said there will have to be more meetings. Cynthia asked if the committees were talking with the entire RSU Board. Gary said that was correct. He said it would be better if there was a subcommittee of the RSU board working on this, but it's too late for that now. He said the process takes a lot of time. Gary said this was the first night that he felt like something was being accomplished. He said there were no votes taken.

Gary reported that the RSU board opted to vote against performing energy upgrades to all the system schools which would have had a 15-year payback. He said the withdrawal committees were not opposed to the upgrades. He said there was a 1% loan involved, and it was believed that if the improvements had been done to the Lamoine School the town would have had to pay the RSU around $1-million dollars. He said because of that, the deed request is not as urgent as it was last meeting, but the transfer still has to be made. He said the town could possibly vote by late spring or early summer on a final withdrawal plan. Richard asked if the date is set by the Commissioner of Education. Gary said that was correct, and that has been a sticky point. He said if the vote is later than February, then contracts will have to be honored. He said the town could be liable for contracts in addition to other costs. He said that is still a part of the discussion which needs to be ironed out.

Richard asked if the vote might occur when most folks who go away for the winter have returned. Gary said that was likely. He said they would like to see all three towns vote at the same time. He said there might be a legislative change away from the majority turnout requirement. A discussion followed on the meeting atmosphere between the RSU and the withdrawal committees, and Gary reported that atmosphere has improved. Stu reported he still has not received any meeting minutes from the Withdrawal Committee. Jo asked how often the committee was meeting. Gary said it had been once a week and now it's every other week or so.

School Deed Stu reported that based on the previous discussion the deed still needs to be transferred. He said the RSU offered to pay for the legal fees. He said the plan was to file the deed, have the Code Enforcement Officer issue a notice of violation and then take it to the Board of Appeals for a variance.

Shooting Incident Town Government Actions Stu said he e-mailed a detailed memo to the Board last week about what took place. Cynthia said the town office staff is to be commended but it did raise one issue. She said she was concerned that Stu left the office when the fire department received a call to set up a landing zone for Life Flight. She asked what happens when there is a fire call. Stu said when he left, the crisis counselors were on scene with the family of the victim, and he was unsure how many firefighters would be in town, and setting up the landing zone is a 2-person job. He said the general fire response is that he will respond during the day, and if there is no one else in the office, the closed sign is put up and a sign placed in the window. He said if there is another clerk in the office, it's no different than lunch time. A discussion followed on whether there should be some sort of more formal protocol for fire responses. Stu said it might be time to review the Emergency Operations Plan anyway, and that will be on an agenda in the near future.

There was a brief discussion about fund raising efforts for the family of the shooting victims.

Letters to the Hancock County Planning Commission Jo moved to sign two letters of support for the HCPC's efforts for Code Enforcement Training and Solid Waste training. Cynthia 2nd . Vote in favor was 4-0.

Request for Returnables Jo moved to award the proceeds from the returnables to the Lamoine/Bayside Grange in March 2013. Gary 2nd . Vote in favor was 4-0.

Municipal Review Committee Director Jo moved to cast Lamoine's vote for Tony Smith. Gary 2nd . Vote in favor was 4-0.

Cable TV Stu reported that Leightronix which manufactures the scheduling system would like to use the town in its marketing efforts. There was no objection.

Stu reported that the hard disc drive that failed recently was replaced by a consumer hard disc drive which is not working well. He said the system has specific drive needs and we'll have to purchase the supported hard drive, most likely.

County Budget Advisory Committee Jo reported her term on the County Budget Advisory is a 2-year term, but this year's work has concluded. She said it has opened her eyes to the function of county government. A general discussion of the county budget process followed.

Hurricane Sandy Richard asked if the town had any impact from the storm earlier in the week. Stu reported the fire department responded to one call for a tree down on Partridge Cove Road. Jo said there was a tree down at about 3AM on Seal Point Road. A brief discussion of the storm followed.

Next Meeting The next meeting will be on November 15, 2012.

Budget Workshop Selectmen went into workshop mode to discuss the 2013/14 budget proposal to submit to the budget committee.

There being no further business, the meeting adjourned at 8:30 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen