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Lamoine Board of Selectmen

 
 
Jo Cooper
Gary McFarland
Bernie Johnson
Nathan Mason
Heather Fowler
 
 Minutes - May 14, 2015

Chairman Gary McFarland called the meeting to order at 7:00 PM.

Present were:  Selectmen S. Josephine Cooper, Heather Fowler, Bernie Johnson, Gary McFarland, Nathan Mason; Administrative Assistant Stu Marckoon, Fire Chief George Smith, Code Enforcement Officer Michael Jordan, Fire Captain Gerald Jordan, Comprehensive Planning Committee member Valerie Sprague and Transfer Station Manager Chris Meyer.

Agenda Review – No changes were proposed to the printed agenda.  There was no addendum.

Minutes – April 30, 2015 – Bernie moved to approve the minutes as written.  Nathan 2nd.  Vote in favor was 5-0.

Expenditure Warrant 23 – Selectmen signed warrant 23 in the amount of $89,516.33.  Stu noted the school payments made up about $69,000 and said legal bills and the paving consulting bill were on the warrant.

Budget Reports – Stu reported cash flow has been very good this spring.

Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with their review of the checking account reconciliation which was sent via e-mail between meetings. 

IT Insurance – Gary noted that the town was rejected for computer data insurance due to lack of a formal computer use policy.  Stu said he has reviewed the sample policy and made some tweaks to it, mainly to allow the Administrative Assistant instead of the Board of Selectmen to approve downloaded programs.  He said that would be included on the next meeting agenda.

Lamoine Beach Pollution Letter – Selectmen looked over a letter draft to people living around Lamoine Beach.  Jo suggested adding the word bacteria to the letter.  Nathan said that gives it some sense of urgency.  Bernie asked about dye testing.  CEO Michael Jordan said he was on the beach recently and noticed a lot of dog waste there.  A brief discussion followed.   Mr. Jordan said he has a hard time believing that the pollution problem is septic related.   Nathan said he hoped the Department of Marine Resources has tested the stream emptying into Frenchman Bay at the beach. 

Jo moved to sign the letter with the addition of the word bacteria.  Heather 2nd.  Vote in favor was 5-0.  Stu said he would print a new signature copy.

Rescue Boat Bid – Fire Chief George “Skip” Smith said he carefully reviewed the bids after the last Selectmen’s meeting.  He said he was quite ecstatic about the bid from Zodiac, but a lot of things were not included.  He said the Fire Department voted to go with Ribcraft, and the fire department would pick up anything about $75,000 cost.

Bernie noted that the fire department discussed the bids and it seems like the Zodiac bid did not fill the bid criteria.  Chief Smith said the Zodiac quote fell short on electronics, a monitor, a dive ladder and an antenna arch. He said the fire department would be doing an injustice if it took the lesser boat and added cost to it.  Michael Jordan said there were a couple of items that were not on the specifications, including four handles on the inside and a pair of wear guards.  Chief Smith said several other agencies in the area have gone with the Ribcraft boat, including the Maine Marine Patrol and Coast Guard.  He said he would recommend purchasing the Ribcraft boat. 

Jo moved to accept the fire chief’s recommendation to purchase the Ribcraft.  Nathan 2nd.  Vote in favor was 5-0.

Boat Loan – Stu reported that he sent information to The First that was requested and will supply the information on the boat bid to them as well. 

Heating Fuel – Stu reported four bids arrived via e-mail and fax prior to the 4pm deadline as follows:

Bidder

#2 Fuel

Propane

Acadia Fuel

$1.99

$1.00

No Frills Oil

$2.249

$1.099

RH Foster

$2.479

$1.799

Dead River

$2.4359

$1.5062

Bernie moved to accept the bid from Acadia Fuel.  Heather 2nd.  Vote in favor was 5-0.

Returnables – Heather moved to award the proceeds from returnables in January 2016 to Girl Scout Troop 422.  Gary 2nd.  Vote in favor was 5-0. Bernie noted that both Girl Scout troops put on a terrific appreciation breakfast for the fire department.

Gravel Ordinance Workshop – Gary noted that the ordinance development group was down to about 13-issues to resolve between the Selectmen and the Planning Board. After much discussion, it was agreed to schedule a workshop on May 28, 2015 during the regular meeting, and to begin that meeting at 6PM with a job performance review for the Town Clerk/Tax Collector, to be followed by the regular meeting business then the workshop.

Request for Data – InforME – Stu reported the state’s computer folks have requested a spreadsheet with tax information for posting.  There was a discussion about whether to supply the public information.  Gary moved to send along the information.  Heather 2nd.  Vote in favor was 3-2 (Johnson, Mason opposed)

Land Purchase – Gary noted that realtor Gail Caruso had been in touch following the last meeting. Stu said Ms. Caruso had suggested making an offer to the landowners contingent on a soils test. 

Michael Jordan said a lot of people have told him the town ought to buy the land.  He said at worst it could be used for a parking lot to relieve a dangerous situation at the town hall.  He suggested making the offer.

Jo said she has heard a fair amount of opposition when the issue came up.  Nathan asked what the land is worth, and of what value it would be to the town.  Jo said she has mixed feelings.  Bernie said to him it’s about the future of the town.  There was a long discussion about whether the land was buildable and if so, what the plan would be, along with looking at the tax map. 

Jo asked that this be put on the agenda for the next meeting so she could have more time to think about it.  Selectmen informally favored discussing the matter in June.

Paving – Stu reported the low bidder this year was Wellman Paving and the budget will allow Needles Eye, Buttermilk and the school parking lot and ball court to be paved.

State Park Project – Gary noted the state park boat ramp project is moving along.  Stu said they have submitted the project to the Planning Board.  Nathan asked when it would be done.  CEO Jordan said probably September.

Cemetery Contract – Stu reported he’d received nothing from the Forest Hill Cemetery Association, but had spoken with their attorney and should be able to come to an acceptable agreement.

Next Meetings – The school budget town meeting is May 20, 2015 at 6:30 PM at the school.  The next regular meeting is May 28, 2015 at 6PM.  The July meeting will be on the 16th and the August meeting on the 13th, subject to change.

Executive Session – Gary moved to enter executive session pursuant to 1MRSA 405(6)(a) to conduct a job performance review with the transfer station manager.  Bernie 2nd.  Vote in favor was 5-0 at 7:57 PM.  Out at 8:29 PM.

There being no further business, the meeting adjourned at 8:30 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen