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Lamoine Board of Selectmen

 
 
Gary McFarland
Bob Christie Kathleen Rybarz
 
Minutes - April 14, 2016

Chairman Gary McFarland called the meeting to order at 7:00 PM

Present were:  Selectmen Kathleen Rybarz, S. Josephine Cooper, Robert Christie, Gary McFarland; Administrative Assistant Stu Marckoon, Harbor Master David Herrick.

Agenda Review – No changes were proposed to the printed agenda or addendum.

Minutes, March 24, 2016 – Kathleen moved to approve the minutes of March 24, 2016 as written.  Jo 2nd.  Vote in favor was 4-0.

Expenditure Warrant 22 – Selectmen signed the warrant in the amount of $188,495.50.  Stu reported there were two school payrolls, two town payrolls, two school accounts payable warrants and the snow plowing contract payment which made up the bulk of the expenditures.  He said that he moved $50,000 from the investment management account to cover the warrant.

Cash & Budget Reports – Stu noted that cash flow was very good, and the town should end the fiscal year with at least $800,000 in the general fund cash accounts.

Excise Tax Quarterly Report – Jo remarked that excise collections looked very strong.  Stu noted that several new vehicles have been registered this week.

Street Sweeping Bids – Stu reported only two bids came in.  Seabreeze Properties of Portland sent a bid for $3,300 / year for 3-years.  There was no proof of insurance submitted with the bid.  George Crawford of Lamoine submitted a bid for $3,500/year for 3-years, and included the proof of insurance. 

Jo said there was not a big difference on price and moved to award the bid to George Crawford   Gary 2nd.  Kathleen asked if Mr. Crawford has swept in the past.  Stu said he has.  Vote in favor was 4-0.

Consent Agreement – Broughman Builders – Stu reported the fence is up in front of the new home at 396 Douglas Highway.  Jo asked about the time frame to complete items in the agreement.  It was noted that Broughman had 14-days to do so.  A discussion followed on the items that remain outstanding, including moving the driveway, paying the fine, paying the attorney fees, and obtaining the certificate of compliance.  Gary moved to sign the consent agreement, dating it on today’s date, but holding onto the agreement until the property is in compliance.  Jo 2nd.  Vote in favor was 4-0.  (Selectmen planned to sign a revised signature page with an updated date, but left the building prior to having the updated page printed off.)

Guest Mooring – Harbor Master David Herrick said he and Deputy Harbor Master Kevin Murphy plan to install a stone donated by Harold MacQuinn, Inc. this spring, and the state park has supplied a mooring ball.   He said the question has come up regarding what liability the town faces by offering a mooring.  Stu said he could ask the town’s insurance carrier.  Mr. Herrick said he plans to build a very heavy mooring.  He said he’s talked over some policy matters, and the park manager suggested a 3-day limit.  Jo said that sounds like a good idea.  Gary asked who would be monitoring the mooring use.  Mr. Herrick said he and Mr. Murphy.  Gary asked if the users would sign in.  Mr. Herrick said the park manager would know about the 3-day limit.  Bob asked how many moorings would be available.  Mr. Herrick said just the one. 

Stu said there should be a written policy in place.  Mr. Herrick said he would propose a limit of 30-feet on a boat using the mooring.  Stu said he would try to draft up a policy. 

Mr. Herrick said he has a budget of $1,300 to put in the chain and all the rigging. He suggested that come from the Harbor Fund.  He said he would check with the Army Corps of Engineers to see if any permit is needed.

Bob noted the floats were delivered earlier today for the new boat ramp.  Mr. Herrick said the plan is to install them on the 19th and 20th of the month.

A very lengthy discussion followed about the discovery of a sunken boat off the mooring field.

MSW Disposal – Stu reported that Ken Smith had e-mailed concerns about the MRC/Fiberight plan earlier in the day.  He also reported that there was no language in the proposed MRC contract that required this be voted upon at the annual town meeting, despite what the MRC had communicated.  Bob said Mr. Smith’s input has been very valuable.  He said the community will be challenged to be informed on this when it comes to the May 24th town meeting.  Kathleen suggested putting links to more information on the town’s website.

Elderly Issues – Stu said he attended the recent Maine Town and City Management Association interchange which discussed aging issued and it was very interesting.  He said he prepared a memo for the Selectmen on many of the ideas.  Jo said it’s a huge issue all over Northern New England and there are some interesting things the Comprehensive Planning Committee could use.  She said there was a town in New Hampshire which has taken some interesting approaches to elderly services.

Stu said the same association is holding its annual conference this summer and will focus on attracting and retaining young people in communities, and that he plans to attend.

Resignation  - Jo moved to accept the resignation of Selectman and Overseer of the Poor Heather Fowler with regret.  Kathleen 2nd.  Vote in favor was 4-0.  Selectmen signed a letter to Mrs. Fowler.

Replacement Process – Stu suggested holding a special election on June 14, 2016 which coincides with the school budget validation vote and the state primary election.  He said there would have to be a slightly accelerated nomination paper process.  Jo moved to approve that process.  Bob 2nd.  Vote in favor was 4-0.

Appointment of Ballot Clerks – Jo moved to appoint the following individuals as ballot clerks as chosen by the party caucuses:

Democrat

Republican

Marion McDevitt

Kathleen DeFusco

Joan Broussard

Kathleen Stanley

Cynthia Donaldson

Robin Veysey

Wendy Baker

Angela Johnson

Linda Kimmelman

 

Linnea Rogers

 

Larissa Thomas

 

Keegan Wardwell

 

Steve Callahan

 

John Cooper

 

Gary 2nd.  Vote in favor was 4-0.  Selectmen signed the paper appointing all the named above.

Floodplain Ordinance Selectmen signed the Floodplain Ordinance to be placed before voters at the special town meeting on May 24, 2016.

Town Facilities Mowing – Jo moved to assign mowing at the Town Hall, Salt/
Sand Shed, Lamoine Beach Park and the Storage Garage to McMullen Landscape & Construction.  Stu reported Mr. McMullen is proposing no price increase again.  Gary 2nd.  Vote in favor was 4-0.

MacQuinn et al v. Town of Lamoine – Stu reported that some very lengthy documents have come it that are several hundred pages long.  He said if a Board member wishes to review them, he would be glad to print them, but in the interest of saving paper and space, they’re available electronically for the moment.

Other – Jo asked what the next step is on aging issues.  Stu said he would send the Comprehensive Planning Committee the memo he prepared. 

Stu reported that Town Clerk Jennifer Kovacs planned to take a few days of vacation next week and Nancy Jones would fill in.  He reported the transfer station manager Chris Meyer may have to miss a couple of weeks for a medical procedure, and he would contact Rick Gallegos to fill in.  Stu said baseball season starts on Saturday, so there will be many late afternoons that he will be out of the office.

Next Meetings – Gary listed the upcoming meetings as follows:

    1. April 28, 2016
    2. May 12, 2016
    3. May 19, 2016
    4. May 24, 2016 (special town meeting)
    5. June 2, 2016
    6. June 16, 2016 (Hodgkins Scholarship Committee 6PM followed by regular meeting)

It was noted that due to Heather’s resignation, the Hodgkins Scholarship Committee will need a replacement.  Kathleen agreed to serve.

Bob noted that he will not be able to attend the April 28, 2016 meeting.

There being no further business, the meeting adjourned at 7:49 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen