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Lamoine Board of Selectmen

Gary McFarland
Bob Christie Kathleen Rybarz  
 Minutes - November 17, 2016


Chair Gary McFarland called the meeting to order at 7:00 PM.

Present were: Selectmen Nathan Mason, S. Josephine Cooper, Gary McFarland, Robert Christie, Kathleen Rybarz; Administrative Assistant Stu Marckoon, Comprehensive Planning Committee chair Fred Stocking, Comprehensive Planning Committee member Kathleen Gaianguest, and Ken Smith.

Agenda – No changes were proposed to the agenda, though the Board opted to move the order of a couple of items and consider the addendum item first.

Request of Comprehensive Planning Committee – Fred Stocking said he did up a memorandum laying out the expectations for a contracted consultant to assist the board with drafting a plan.  He said the Hancock County Planning Commission has experience with that work.  He said the town still has about $14,000 and the proposed work plan for a contractor would use about $9,000 of that. He explained the items desired by the committee; including research, mapping, and reviewing documents generated by the committee.  He said the contractor would not be expected to attend every meeting.  He said the proposal would be a maximum of $9,000, and one person only would be designated to give instructions to the chosen contractor.

Mr. Stocking said the committee likely could come finish up its work without a consultant, but a document would not be generated until 2021.  He said the committee ought to have a draft by the end of 2017. 

Nathan asked how much the town has allotted for Comprehensive Planning.  Stu said $15,000, and they’ve not spent much of that.  He offered to help Mr. Stocking draw up an RFP if the Selectboard agrees it is a good idea. 

Following a brief discussion, Jo moved to approve the request from the Comprehensive Planning Committee to advertise for proposals for a contractor at a price not to exceed $9,000.  Kathleen 2nd.  Bob asked if he should abstain from voting as he sits on the Comprehensive Planning Committee.   Stu said there is no conflict of interest as there is no personal gain for him.  Vote in favor was 5-0.

PERC Contract – Ken Smith said an attorney for the Town of Hermon reviewed the entire document and asked if the Selectmen had any questions.  He said it would be a 15-year contract for $84.26 per ton.  He said nothing has changed since the town meeting gave authorization for Selectmen to sign a contract in October.  He said some communities that signed earlier have signed amendments and an addendum which are included with the town’s contract.  He said the town has options should PERC fail.  He said there are some areas in the documents that need to be filled in by the town. 

The board briefly discussed the termination clause.  Mr. Smith clarified the language of concern was in regard to the town not delivering all of its waste to PERC.  

Gary moved to accept the contract offer from PERC and sign all three documents (agreement, addendum, Schedule A).  Bob 2nd.  Vote in favor was 4-1 (Rybarz opposed).  Selectmen signed the documents.

Minutes – Jo moved to approve the minutes of November 3, 2016 and November 10, 2016 as presented.  Gary 2nd.  Vote in favor was 5-0.

Expenditure Warrant 9 – Selectmen signed expenditure warrant 9 in the amount of $247,874.45. Stu reported the school bills for roughly $220,000 came in late Wednesday. He said he moved $220,000 from investments to cover the bill

Cash & Budget Reports – There were no questions regarding the cash & budget reports.

MacQuinn v. Town of Lamoine - Stu reported as per the instructions given to the town attorney last week, the matter has been settled.  He said it will be require the Planning Board start over again with the permit from MacQuinn and the chair of the Planning Board will recuse himself. 

Legalized Recreational Use of Marijuana – Gary noted the statewide vote to legalize and regulate marijuana passed, but is being recounted.  Stu said at this point there is no action for the town to take.  He said Maine Municipal Association will be issuing advisories on what options are available   Kathleen said the town will likely have to take some action as the legislation gave municipalities some responsibilities.

Planning Board Complaint – Stu reported that he sent a memorandum on behalf of the Code Enforcement Officer to Tony Beardsley.  He said he would follow up with Mr. Beardsley to make sure he received it.

Cable TV Franchise – Kathleen said she liked the proposed density reduction to 10-homes per linear strand mile.  Stu said that is the proposal the attorney is making to Time Warner/Charter.  The current standard is 15, the proposal from TWC is 30.

School Wiring – Stu reported the request to Connectivity Point has been sent and the town awaits a response.

Community Center – Stu said he placed this on the agenda, as it was one of the goals identified by the Selectmen.  He said there is money in a fund to possibly build a foundation and/or move the present town hall. He said he wanted to hear what the thought was regarding a community center. 

Jo said there are all kinds of visions, but first is a place to hold events.  Nathan said space in town is limited, and it would be nice to have a large open space building that could be a multi-purpose use.  Kathleen said the Comprehensive Planning Committee has done a survey and based on that they plan to include a chapter for ideas regarding a community center.  She said there are a lot of ideas about what people want to see, and the Comp Plan Committee is talking about a new survey that would be specific to a community center. She said it would certainly have to be accessible.

Jo said this would be an expensive project, and there needs to be a plan in place that everyone can buy into.  Bob said the community center concept arose at the Comp Plan forum held earlier in the year, and each of the break-away groups came up with the general concept.  A brief discussion followed about the transformation of the Moore School in Ellsworth into a community center.

Comp Plan Committee member Kathie Gaianguest said the common theme about a community center that it’s a place to congregate.  She said the discussion has been about whether to use currently owned property, acquiring property, and where the best location would be.  Bob said the committee could make up a list of questions and ask folks to pick their top 3-to-5 activities that a community center could accommodate.

Stu asked about what the Board would like to see happen in the near future.  Gary said the survey by the Comp Plan Committee seems like a good start and the Selectmen could get feedback from that. 

Shore Access/Survey – Kathleen said there is a project brewing at Marlboro Beach.  She said her subcommittee would like to use the town’s Survey Monkey account to ascertain what the town’s feelings are about shore access, and whether it’s something the town should pursue.  Stu said the town has a subscription through next August. There was no objection to utilizing the survey monkey for this purpose.

Next Meeting Dates – Gary listed the upcoming meeting schedule as follows:

    1. December 1 & 15, 2016
    2. January 12, & 26, 2017
    3. February 9 & 16, 2017
    4. March 7, 8, 9, 2016 (town meeting election, open meeting, organizational meeting.

Budget Workshop The board discussed budget proposals for Code Enforcement, Planning Board & Appeals Board, Parks, Recreation & Cemeteries, and Capital Projects.  No changes were made to the proposals which will be sent to the Budget Committee.

There being no further business, the meeting adjourned at 8:15 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen