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Lamoine Board of Selectmen

Gary McFarland
Bob Christie Kathleen Rybarz  
Minutes - March 1, 2018


Chair Jo Cooper called the meeting to order at 7:00 PM.

Present were: Selectmen Gary McFarland, Robert Christie, S. Josephine Cooper, Nathan Mason, Kathleen Rybarz; Administrative Assistant Stu Marckoon and Conservation Commission Chair Larissa Thomas.

Agenda Review – Jo asked to move the Conservation Commission item on the addendum up to accommodate Mrs. Thomas.


Minutes – February 15, 2018 – Kathleen moved to approve the minutes.  Bob asked for a wording change under the Board Names item, and briefly discussed the returnables item.  Nate 2nd as revised.  Vote in favor as revised was 5-0.

Warrant 19 – Selectmen signed expenditure warrant 19 in the amount of $511,180.18.  Stu reported $400,000 was a transfer into the general investment fund.

Cash & Budget Report – Bob asked about the utilization of the heating assistance fund.  Stu said there has been one case processed this year.  He said if someone is seeking general assistance for fuel and they don’t qualify for assistance, he will refer them to this program.  He said there have not been a lot of GA cases this winter.

Checking Account Reconciliation – Selectmen signed the form expressing satisfaction with review of the checking account reconciliation.

Foreclosed Property – Stu reported he had been in touch with the occupant of the property and he expressed a desire to have payments withheld from his paycheck to pay the liens.  He said that would require an installment contract, which he is hesitant on, but appears to be the only way to keep the occupant in the house.  He suggested having the town attorney work on such a contract.  Jo said she would like to find out how much the occupant is willing to have withheld and then to have the attorney draw up something to make it very clear to the occupant.  She moved to have Stu contact the occupant to get a clear understanding of what he will be able to pay.  Nathan 2nd.  Jo said this is an unusual way to dispose of tax acquired property.  Vote in favor was 5-0.

Electronics Recycling Conservation Commission Chair Larissa Thomas said the Commission would like to expend $100 to Electronics End to hold another electronics recycling collection at the town salt/sand shed facility area.  She said the commission feels it’s a worthwhile program and they have the fund available to cover the costs.  She said the commission is concerned that the donation expectation at a similar event at Home Depot creates a potential barrier.  She said June 2nd is the proposed date.  Nathan he’s in favor.  There was a brief discussion about promoting the event.  Bob moved to approve the proposal.  Gary 2nd.  Vote in favor was 5-0.

Recycling Contract – Stu reported that a proposed contract had come in from Eco-Maine at about 4:15 this afternoon.  He said he forwarded that to Ken Smith and will copy Larissa Thomas on it.  He said Eco-Maine plans to have a kick-off event on April 7th, and would have 100-recycling bins to give away.   He reported that a follow up e-mail from Eco Maine offered the “silver-bullet” roll off collection bin without rental charge. 

Stu said he would like to find a way to compact the materials that go into the bin so that it can be hauled less frequently.  There was a brief discussion about machinery that could accomplish that.  He said the contract really need to be signed next meeting because the agreement with Casella ends March 31.  He said he has written to Casella to remove their containers after March 31st.

There was a discussion about educating the public on single-sort recycling, and Selectmen talked about having a video to explain to the public how it’s done.  They suggested talking with Eco-Maine to see if one exists.

Town Meeting – Selectmen signed the citizen of the year proclamation.

Selectmen reviewed the proposed power point program for the town meeting.  Stu pointed out a typo on the town meeting warrant on article 10, as the total amount recommended is $1,000 low as the individual items mentioned in the recommendation add up to a figure $1,000 higher.  He said the budget spreadsheet is correct and he would explain that at the town meeting. 

Selectmen discussed the social services budget article and the lack of timely application by Maine Coast Memorial Hospital and the Visiting Nurses Association.  The wording of the article was briefly reviewed which makes reference to complying with the Donation Review Ordinance.

Road Postings – Stu noted that the State of Maine has posted the state roads in town.  He said the local roads have not been posted for several years, as the town has no enforcement agency of its own.  Bob inquired about the Route 184 posting, noting that the condition of the road from Mill Road to Latona Lane has deteriorated and yet is open to all traffic.  He asked why the state allows the road to get that bad. 

Stu said if the Selectmen wish him to post town roads, he would be glad to.   Kathleen said big trucks seem to be using Asa’s Lane to get to Route 1.  Stu said that route would still have to utilize posted roads, and suggested contact be made with the state police if it’s need be.  Further discussion followed.

Maine Maritime Academy/Fire House/Boat – Stu reported Maine Maritime Academy contacted him regarding using the fire station and boat for training classes.  He said he forwarded an e-mail from Maine Municipal Association to them which recommended proof of liability and workers compensation insurance as well as a facilities use agreement.

Solid Waste Transportation Contract – Stu reported he’s not heard anything from Casella / Pine Tree Waste yet about a contract proposal, and the time is clicking down

Childhood Cancer Proclamation – Jo moved to sign a proclamation request from the Hailey Hugs Foundation declaring September as National Childhood Cancer Prevention Month.  Gary 2nd.  Vote in favor was 5-0.

Returnables Jo moved to award the proceeds from November 2018 to Frenchman Bay Riders Snowmobile Club.  Nathan 2nd. Vote in favor was 4-0 (Christie abstained).  Bob asked if an average monthly amount of returnable proceeds could be determined.  There was a long discussion about alternate ways to divide up the returnable proceeds to be equitable.  Jo noted there was a policy. 

Connect ME Grant – Stu said it appears the town needs to gather up support letter for a Connect ME grant.  Kathleen said she has e-mail contact with several people in the Eagle Point area.  Nathan asked how many people have already paid for line extensions to serve their homes.  A lengthy discussion followed.

Emergency Operations Plan – Kathleen said she would suggest some additions to the potential flooded road areas.  Stu asked the Board to look over the draft and suggest further edits.

Other Business – Stu reported that attorney Diane O’Connell has reviewed a revised condominium filing for Map 16 Lot 48 which should comply with subdivision rules.

Stu reported the Animal Control Officer has responded numerous times to a neighbor dispute on Birchlawn Drive involving chickens.

Jo asked to discuss the way the chair of the Board is selected prior to the next meeting.  She said it has been uncomfortable in the past, and said she would like to pass the chairmanship to another, and she is comfortable with anyone filling the chair.  There was a long discussion about possible ways to fill the chairmanship. 

The next meeting is March 15, 2018.

There being no further business, the meeting adjourned at 8:20 PM

Respectfully submitted,

Stu Marckoon, Adm. Asst.