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Lamoine Board of Selectmen

 
 
Gary McFarland
Bob Christie Kathleen Rybarz  
 Minutes - April 5, 2018

Chair Nathan Mason called the meeting to order at 7:00 PM.

Present were:  Selectmen Nathan Mason, S. Josephine Cooper, Gary McFarland, Robert Christie, Kathleen Rybarz; Administrative Assistant Stu Marckoon.

Agenda Review – No changes were proposed to the printed agenda.  Stu reported the employee affected on the executive session matter will show up at about 8PM.

Minutes – March 15, 2018 – Bob moved to approve the minutes as printed.  Gary 2nd.  Vote in favor was 5-0.

Expenditure Warrant 21 – Selectmen signed the warrant in the amount of $234,156.93.  Stu reported school expenditures made up about $204,000 of that total.  Bob asked who Consolidated Communications was.  Stu said it’s the phone company that bought land lines from Fairpoint Communications and they supply the FAX line. Nathan asked whether the town utilizes the same bulk purchase agreement for diesel for the fire trucks as the school department does.  Stu said the town has no bulk diesel purchase agreement and utilizes credit cards from Shell and RH Foster.

Cash & Budget Report – Stu reported the bill for attorney fees came in this afternoon and was not part of the warrant.  He said Attorney Pileggi’s fees for representing the Planning Board were about $4,200 and the legal costs for the current Appeals Board work are mounting. A brief discussion followed.

Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with review of the reconciliation which was sent via e-mail earlier in the week.

Excise Tax Report – Selectmen reviewed the printed report and discussed the numbers. Stu remarked that it’s been very busy the first week of April and at the rate of collection, the budget might be met by the end of the month.

State Valuation The Board reviewed the preliminary 2019 State Valuation which placed the town’s value at $279,250,000, up approximately 2.5%.  Nathan asked where the numbers have to be for a revaluation.  Stu said the current assessment ratio is about 94%, and when the town and state values get seriously out of whack, a revaluation would be in order. He said the figure is usually in the 70% area.

Citizen Requests – Selectmen reviewed a pair of letters from Karen Hood, one regarding recycling and one regarding survey requirements for tree removal.  Stu said he drafted up a response to Mrs. Hood. Gary said the town apparently already addressed her concerns.  There was a brief discussion about beneficiaries of the bottle program posting signs at the transfer station.  Jo said she liked the letter that was drafted.  Kathleen asked whether the sentence about surveys and gravel pits was accurate.  Stu said to the best of his knowledge, a surveyor has prepared the plans submitted with all gravel permit applications.  Gary moved to sign the letter.  Jo 2nd.  Vote in favor was 5-0.

Selectmen reviewed an e-mail from Wynne Guglielmo in regard to speed limits, erosion control, and a business directory.  Stu said he had also drafted a response to Ms. Guglielmo.  Kathleen said Wanda Whitener has also expressed concern about the speed limit on Buttermilk Road, and Ms. Guglielmo is concerned about the speed limit on Lamoine Beach Road. 

There was a fairly lengthy discussion about a small business directory.  Stu noted the letter to Ms. Guglielmo invites her to the next meeting for further discussion.   Jo moved to sign the letter.  Gary 2nd.  Vote in favor was 5-0.

Stu reported an e-mail from the Hancock County Planning Commission let to a meeting with Ann Kreig who is currently acting as the administrator of the agency, and no specific action is requested.

Paving Management Contract – Stu explained the Pavement Management Services oversees contracting and placement of the pavement which will be Seal Point Road.  He noted that the town received an offer from contractor Vaughn Thibodeau for paving in the $52/ton range.  He said he would send that to Roger Picard of PMS LLC.  Gary moved to sign the contract with PMS LLC.  Bob 2nd.  Vote in favor was 5-0.

Speed Trailer – Stu noted that the MDOT speed trailer will be available to the town in late July and early August.  He said it will be in Trenton before that.  Bob asked if there is data generated by the trailer.  Stu said there has been in the past, but it’s difficult to retrieve.

ConnectME Grant – Stu reported that consultant Mike Edgecomb had submitted the grant application to ConnectME.  He said that a series of e-mails prior to the submission discussing appropriate areas were supplied to the Selectmen and Tech Committee and after reviewing the options, the Woodcock Lane area made the most sense at this time. Kathleen reported that the residents of Great Ledge Road plan to contact the Selectmen in the future regarding their road.  Stu said he spoke with the town administrator in Hancock, and she hopes to arrange for a joint meeting to discuss the Eagle Point/Heather Lane area.

Recycling – Nathan noted the kick off to the single sort recycling program is this weekend.  Stu reported that there have been a lot of inquiries at the town hall about the program.  There was a discussion about how to place the ecoMaine roll off container and Stu said he would communicate that to the driver when it’s placed tomorrow.  Discussion followed about compacting recycling and the Fiberight project by the MRC.

Administrative Assistant – Ambassador for MTCMA  - Stu explained that the executive board of the Maine Town, County and City Management association requested that he become an ambassador who formally assists other managers in the area.  He said he does that routinely and is happy to continue doing so.  Nathan moved to sign a letter of support, Gary 2nd.  Vote in favor was 5-0.

Lamoine Quarterly – Stu reported the front page is done, and he hopes to have it essentially completed next week for review and printed the week after.

Other Matters – Jo asked if anything had been done in regard to a solar array.  Stu said he’s not had time, but would contact Revision Energy. 

Jo asked where the Comprehensive Planning project stands.  Bob said a consultant is compiling various items and they had hoped to dovetail something with the school budget town meeting, but that’s looking less likely now.  He said there is not a lot more information that’s needed.  Nathan asked if there will be a public discussion prior to the vote. Stu said he presumed that the Comprehensive Planning Committee will make some sort of recommendation to the Selectmen.  A discussion followed on the approval process at both the State and local levels.

School Budget Calendar – Stu laid out the timeline for the school budget process, including the school board finalizing the budget next week, the Budget Committee meeting on April 23, the Selectmen signing the town meeting warrant on May 3, and the special town meeting to approve the budget on May 16 and the validation vote on June 12.

Fire Department Trees – Bob asked about tree removal at the fire station.  Stu said Charles Weber gave a quote of $1,500 and he, the chief and the neighbors reviewed which trees would come down.  Stu said he gave Mr. Weber the go ahead on the project, and a couple days after the first of a series of Nor’easters hit and that has delayed the project.

Next Meetings – Nathan read the regular meeting schedule of April 19, May 3 and 17, and June 7 and 21.

Executive Session – Jo moved to enter executive session pursuant to 1 MRSA 405(6)(a) for a personnel matter.  Gary 2nd.  Vote in favor was 5-0 at 8:02 PM.  Out at 8:27 PM, whereupon the meeting adjourned.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen