Town of Lamoine, Maine
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Lamoine Board of Selectmen
|Bob Christie||Kathleen Rybarz|
|Minutes - May 3, 2018|
Vice Chair Gary McFarland called the meeting to order at 7:01 PM.
Present were: Selectmen Gary McFarland, Robert Christie, Kathleen Rybarz, S. Josephine Cooper, Nathan Mason (arrived 7:40 PM); Administrative Assistant Stu Marckoon
Agenda Review/Addendum – Stu said he had an executive session matter to discuss at the end. No other changes were added to the agenda.
Minutes – April 19, 2018 – Jo moved to approve the minutes as written. Kathleen 2nd. Vote in favor was 4-0.
Expenditure Warrant 23 – Selectmen signed the warrant in the amount of $93,348.58. Stu reported that he will have to move some money from the investments accounts to the checking account to cover the school payroll. He noted that the warrant includes the flags for the Veterans’ graves.
Cash & Budget Report – Stu reported that as of the previous day, the town had exceeded the budgeted amount of excise tax for the fiscal year.
Checking Account Reconciliation – Selectmen signed the statement expressing satisfaction with the review of the checking account reconciliation which had been e-mailed the previous day.
Foreclosed Property – Stu reported that the town has not received any payment yet under the installment agreement signed earlier in the year. He said he sent a 1st class letter and the next step is to send a certified letter. The party is now two payments behind. Jo moved to send the certified letter. Kathleen 2nd. Vote in favor was 4-0.
Town Meeting Warrant – The board opted to wait for Nathan who was attending a production at the school.
Resignation – Board of Appeals – Jo moved to accept Connie Bender’s resignation from the Board of Appeals, with regret. Gary 2nd. Vote in favor was 4-0. Selectmen signed a letter to Mrs. Bender.
Roads – Stu reported that he had inspected all the local roads and is still working on the written report. He said it would be ready for the May 16th meeting.
Stu reported that Vaughn Thibodeau won the paving bid for Seal Point Road at $72/ton. He said that’s a bit less than budgeted. He noted that consultant Roger Picard has requested permission to pave prior to July 1st, but to be billed after the start of the next fiscal year.
Solar Array – Stu reported that a gentleman from Revision Energy will attend the June 7, 2018 meeting to discuss solar array possibilities. He said he spoke with Revision this week and discussed the possibility of locating the array on the landfill, and also either the salt/sand shed or transfer station canopy building. He said there may be a written proposal soon.
County Ambulance Contract – Gary said he requested this matter be on the agenda after speaking with an Ellsworth City Councilor about ambulance service, and with a resident of Franklin. He reported that County Ambulance appears to be uncertain about its immediate future. He said the City of Ellsworth has rejected the idea of buying and staffing an ambulance, but would likely team up with Capital Ambulance by providing a driver. He said that Stu spoke with County Ambulance owner John Partridge who said they are not yet ready to commit to a contract renewal. Gary noted that Capital Ambulance has an ambulance based at Maine Coast Memorial Hospital. He said there are a lot of questions, but few answers, and the town’s ambulance contract expires June 30th.
Stu said that County has lost most of the transfer business between Maine Coast Memorial and Eastern Maine Medical Center to Capital, which is owned by EMHS. A brief discussion followed about the situation. Stu said he would be glad to call Maine EMS to see what the future of emergency ambulance service coverage will likely be.
Marlboro Beach – The Parks Commission has requested a trash barrel at Marlboro Beach. There was no objection from the Selectmen.
The Parks Commission also requested that the dogi-pot station at Marlboro Beach be moved to make room for a bench that neighbor Jim Norris intends to install. There was no objection from the Selectmen.
The Parks Commission has also requested a simple sign for Marlboro Beach. There was discussion about the design and construction of a sign. Selectmen asked Stu to see if Gary Saunders would make something that could be installed.
There was a very brief discussion about the dirt section of road leading to the beach. Stu noted that it was in pretty good shape when he rode down earlier this week.
Jordan River Study Grant – Bob moved to sign a letter supporting an effort to study the estuaries of the Jordan River for pollution sources. Kathleen 2nd. Vote in favor was 4-0.
Employee Reviews – Stu asked if the meeting with the Code Enforcement Officer a couple of meetings ago could be considered her performance review. He noted that her contract required that prior to ending the probationary employment period. There was no objection from the Selectmen.
Selectmen asked to set review sessions for the two meetings in June to meet with the Administrative Assistant, Clerk/Tax Collector, Transfer Station Manager, and Facilities Maintenance director. The June 7 meeting which begins at 6PM will start in executive session for the review with the clerk/tax collector as well as the Hodgkins Scholarship subcommittee. Stu will schedule the other reviews.
PERC Rate – Stu reported that PERC has lowered the town’s disposal rate to $75/ton effective May 1st. There was a brief discussion about the rate and the effect of recycling on the tonnage sent to PERC.
Legislative Policy Committee – There were no takers for a nomination to the Maine Municipal Association Legislative Policy Committee
Selectman Mason arrived at the meeting.
Recycling – There was a discussion about having an extra single sort dumpster at the transfer station as the current dumpster is being hauled weekly. There was also discussion about compacting the material. Nathan noted that a lot of the recycling seems to be blowing out of the dumpster creating a litter issue. A brief discussion followed on litter control efforts. After further discussion, the Selectmen requested to look further into a compactor for recycling.
Stu sad the transfer station manager had approached him about locating a truck at the facility to collect scrap metal. He said he discouraged the idea. Selectmen remarked that it did not seem to be a wise move.
Town Meeting Warrant – Nathan noted that he had no objection to the two ordinance amendments (Building & Land Use, Gravel) offered on the warrant along with the school budget. Selectmen signed the warrant for May 16, 2018.
Board of Appeals Vacancies – Jo said the board needs to replace vacancies on the Appeals Board and asked how to proceed. Gary noted that the current MacQuinn appeal is too far along to bring a new member on board. Nathan said the town should put out public notice again that there is a vacancy to see who is interested. The Board asked Stu to invite those who expressed interest to attend the May 16th meeting after the special town meeting.
Cable TV – Stu reported the Cable TV system at the school is finally working, sort of. He said Connectivity Point was there today and discovered a system design flaw that was preventing recording and output to the CTV system and that has been fixed. He said the CTV channel, though, is showing that the channel is not available.
Memorial Day Service – Bob asked about plans for Memorial Day. Gary said a service will be held at 10AM. He noted the memorial has been in place, now, for 10-years.
Town Meeting Moderator – Stu noted that someone will need to be elected as town meeting moderator on the 16th. Jo said she would be willing to be selected and appoint Stu as deputy moderator to facilitate the open meeting.
Executive Session – Gary moved to enter executive session pursuant to 1MRSA §405(6)(H) for a code enforcement matter. Nathan 2nd. Vote in favor was 5-0 at 8:02 PM. Out at 8:22 PM.
There being no further business, the meeting adjourned at 8:22 PM.
Stu Marckoon, Adm. Asst. to the Selectmen