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Lamoine Board of Selectmen

 
 
Gary McFarland
Bob Christie Kathleen Rybarz  
 Minutes - May 16, 2018 (Draft,subject to correction)

Vice Chair Gary McFarland called the meeting to order at 7:12 PM at the Lamoine Consolidated School following a special town meeting.

Present were:  Selectmen Gary McFarland, S. Josephine Cooper, Robert Christie, Kathleen Rybarz; Administrative Assistant Stu Marckoon, members of the public Cynthia Donaldson, Amy Duym, Larissa Thomas, Richard & Tiffany McMullen, Karen Hood, John Holt, Brett Jones and Miranda Engstrom.  Selectman Nathan Mason was unable to attend.

Agenda Review – No changes were proposed to the printed agenda or addendum.

Minutes – May 3, 2018 – Kathleen moved to approve the minutes as printed.  Bob 2nd.  Vote in favor was 4-0.

Expenditure Warrant 24 – Selectmen signed the warrant in the amount of $307,950.63.  Stu noted that school expenditures were approximately $280,000.  He also noted that an order for veterans’ markers for graves was on the warrant, as about 40 markers had been reported stolen from East Lamoine Cemetery.  A report was made to the State Police.

Cash & Budget Report – There were no questions regarding the printed report.

Foreclosed property update – Gary reported that Stu had been in touch with the sister of the property occupant.  Stu said the occupant was not in a position to receive a certified letter regarding non-payment at this time.  He said he would keep the board updated.

Appointments – Stu reported that three people have offered to serve on the Board of Appeals; Larissa Thomas (a current board alternate), Brett Jones and Karen Hood who are all present. 

Mr. Jones said he was active in the municipal government and would be happy to serve.  He said he stepped down from the Comprehensive Planning Committee because that required too much of a time commitment. 

Gary moved to appoint Mr. Jones to the full member opening on the Appeals Board.  There was no 2nd. 

Jo noted that an alternate member is already serving and should be moved up to full membership and an alternate appointed to take her place.  Bob asked what the planning board’s make up is.  Stu reported that Griff Fenton, Jon VanAmringe, Jay Fowler, Michael Jordan and alternate Larissa Thomas currently serve.  Bob said he’d like to see more gender balance on the board.  Jo said she’d like to hear from Mrs. Hood.  Mrs. Hood said she had lived here for 15 years and would like to be involved in helping out the town.  She gave a brief resume.  Mr. Jones also gave a brief resume. 

Jo moved to appoint Larissa Thomas as the full Board of Appeals member until June 30, 2021.  Kathleen 2nd.  Vote in favor was 3-1 (McFarland opposed).

Kathleen moved to appoint both Brett Jones and Karen Hood as Alternate Board of Appeals members until June 30, 2021.  Bob 2nd.  Vote in favor was 4-0.  A brief discussion followed regarding the service expectations.

Jo moved to appoint Tiffany McMullen to the Budget Committee for a 3-year term, filling a vacancy.  Kathleen 2nd.  Vote in favor was 4-0.

Gary moved to appoint Michelle Stoll to the Recreation Committee as a full member for a 3-year term.  Jo 2nd.  Vote in favor was 4-0.

Selectmen reviewed the list of expiring appointments. Stu said he would be glad to contact those appointees whose terms will be up to see if they are willing to be reappointed.  There was no objection.

Road Work – Selectmen reviewed the list of road maintenance items proposed by Road Commissioner Marckoon.  Jo asked about shoulders on Seal Point Road. 

Kathleen asked what would trigger the bid process.  Stu said any project estimated to be over $5,000.  He said none of the individual items on the list with the exception of crack sealing is above that threshold and the past practice has been to hire Lamoine based contractors to perform the work. 

Bob asked about a tree removal project on Walker Road, and there was a brief discussion. 

Jo moved to accept the report from the Road Commissioner.  Gary 2nd.  Vote in favor was 3-1 (Rybarz opposed).

Traffic Light – Stu reported that a sign mount on the Route 3/204 traffic light had failed and King Electric had temporarily secured the signs.  Selectmen looked at a picture of the needed bracket.  Stu said he’s sent that to MDOT for a part number and asked King to order it.  He noted that traffic control is a potentially costly issue for maintenance on the light.

Marlboro Beach Celebration – Selectmen reviewed an e-mail from Iris Simon regarding a celebration of the beach purchase on June 23, 2018.  Larissa Thomas, the chair of the Conservation Commission, said it will begin at 2PM and listed some of the events they hope to have.  She said a rain date would be the next day. 

Gary asked about advertising.  Mrs. Thomas said Frenchman Bay Conservancy is doing some, including in the Ellsworth American and on their website. Bob asked what “bolo ball” is.  No one seemed to know.

School Budget Validation – Jo moved to sign the town meeting warrant calling for the school budget validation referendum on June 12, 2018.  Bob 2nd.  Vote in favor was 4-0, Selectmen signed the warrant which previously had been signed by the School Committee.

Brett Jones said that next year the town may be asked to discontinue the validation process.  Kathleen said she’d heard talk about getting back on the school construction schedule.  Mr. Jones said Lamoine was not on the last list, but Hancock came close to qualifying.  He said there has been very casual conversation about the two towns combining on a potential middle school.  He said they have a joint meeting next month, but there is only informal discussion at this point.

Heating Fuel Bid – Stu said he’d been waiting for oil prices to go down before going out to bid, and that hasn’t happened yet.  He said he was looking for guidance on when to bid.  Kathleen suggested sooner than later as prices keep rising.  Stu said he would get to it next week.

Vacation – Stu reported he would like to take time off between July 30 and August 3, October 29 to November 2, and December 24 to December 31.  There was no objection.

Lamoine’s Little Kids – Cynthia Donaldson and Amy Duym said their group would like to install some playground equipment for small children at Lamoine Beach and wondered what the process would be.  After a lengthy discussion, Stu suggested that a formal proposal go to the Parks Commission and if they approve, it could come before the Board of Selectmen.  There was discussion about whether permitting would be required and the boundaries as well as funding sources.  Mrs. Donaldson said they were hoping to get things in place for the Lamoine 150th celebration in 2020.

Solar Energy- Larissa Thomas said she’d heard the Selectmen were exploring a solar array and would like the Conservation Commission to be kept up to speed.  Stu said a representative of Revision Energy will be meeting with the board on June 7th.   Kathleen noted the school’s electric load is part of the calculation.  A brief discussion followed no possible locations.

Paving/Striping – Brett Jones noted the school hopes to pave additional areas for parking and stripe off the parking lot.  He said perhaps the time would be right for striping the fire station as well, though he wasn’t sure if there is money for that.  Gary asked if he’s priced the project out yet.  Brett said he had not, but suspected they could have the bid be for separate projects.

Recycling Capacity – Stu said several people had expressed concern that the recycling bin is filling up quickly.  He said he’s talked with EcoMaine about getting a 2nd container to handle the volume, but they did not have one available at this time.  He said that Ken Smith has also offered to assist with a compaction plan.  He said he expects that the MRC will pay the municipality its ownership share in August.

Next Meetings – The board will meet next on June 7, 2018 beginning with an executive session at 6PM for employee performance reviews and awarding of the Hodgkins scholarships, followed by the open meeting at 7PM.  The board will also meet on June 21, 2018.  The board agreed to meet on July 12, 2018 and August 9, 2018.

Other – Bob asked when the trees at the fire station might be removed.  Stu said Charles Weber had been waiting for the snow bank to melt, but that’s happened.  He said he would make an inquiry.

There being no further business, the meeting adjourned at 8:15 PM.

Respectfully submitted,

Stu Marckoon, Adm. Asst. to the Selectmen