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Lamoine Board of Selectmen

 
Gary McFarland
Bob Christie Kathleen Rybarz  
 Minutes - October 1, 2020

Chair Kathleen Rybarz called the meeting to order at 7:00 PM

 

Present were Selectmen Nathan Mason, Robert Christie, Gary McFarland, S. Josephine Cooper, Kathleen Rybarz; Administrative Assistant Stu Marckoon and via zoom, Kenneth Smith and Chip Reeves (CES)

 

Agenda – No changes were proposed to either the printed agenda or addendum.

 

Minutes – September 17, 2020 – Bob requested a slight change to the wording of the minutes as drafted in regard to a discussion with the School Committee and wrote the change up. Gary moved to approve the minutes with the correction.  Nathan 2nd. Vote in favor was 5-0.

 

Expenditure Warrant 9 – Selectmen signed the warrant in the amount of $430,574.19.  Stu reported part of the warrant was a transfer of $250,000 to the investments account along with the school payments and work on the cupola. 

 

Cash & Budget Report – There were no questions regarding the written reports.

 

Excise Tax Quarterly Report – Stu noted that the July through September period was the largest collection for the 1st fiscal year quarter on record, by about $10,000.

 

Health Insurance – Stu reported that his wife has retired from banking and as such their health insurance will lapse at the end of the year.  He said he would be taking steps to switch over to the Maine Municipal Association Health Trust plan.

 

Transfer Station – Engineer Chip Reeves joined the meeting via zoom and shared the concept plan with two roll-off compactor units – one for Municipal Solid Waste (MSW) and one for Recycling.  He said the Selectmen had talked about looking at the setup in Bar Harbor, and he said the proposal is the same as the single sort compactor in Bar Harbor.  He said he’s looking for guidance on how to put a plan together. 

 

Kathleen asked if the Selectboard liked the design.  Ken Smith asked area denoted as a bathroom and the equipment area would mean a new office.  Mr. Reeves said that was probably in order to monitor both stops, and he explained the concept design in detail.  Mr. Smith asked what would be involved to get a cost estimate for the town meeting.  Mr. Reeves said it depends on how the town wants it to look.  He said if there is still a master plan, it would be pretty simple construction and coming up with a conceptual estimate could stay within the original $15,000 budget.   Mr. Smith asked if Mr. Reeves had checked with the Maine DEP to see if the concept was OK.  Mr. Reeves said he had and explained.

 

Stu said the Selectmen had envisioned a two phase approach, starting with a compactor for MSW and then recycling.  He said town meeting had raised further money for design for the current fiscal year.   Nathan asked why an office reconfiguration was needed, and a discussion on sewage followed.  Mr. Reeve said a storage tank is envisioned with periodic pumping.  Discussion followed about a canopy and the storage tank.  Mr. Reeves said he envisioned a 1,500 gallon tank that would be pumped out about 3-times a year, which would be an operational cost.  Discussion followed regarding the frequency with which the compacted trash would need to be hauled.

 

Nathan asked how many yards a compacted container could hold.  Mr. Reeves said they typically are a 45-yard container which can hold 15 to 18 tons. Discussion followed on the type of waste generated, hauling containers, and rental vs. purchasing a container. 

 

Bob asked about traffic flow and space, and a discussion regarding turning radius followed.  Nathan said the idea was to do this in stages with an MSW compactor first and then recycling.  He asked whether using the existing structures at the facility would help keep costs down and a brief discussion followed.  Mr. Reeves said the town has a lot of option about a canopy for the compactor, and a longer discussion followed about re-use of existing buildings.

 

Stu asked what the next step would be.  Mr. Reeves said he would like to take pictures of the existing buildings and get come conceptual numbers on both scenarios.  Kathleen asked that that could be split up.  Mr. Reeves said he would come up with numbers for the entire project and that could be split up. 

 

Gary moved to authorize CEO to move forward.  Bob 2nd.  Vote in favor was 5-0. Mr. Reeves said he could report back by the first meeting in November.  Nathan said he would like to meet Mr. Reeves at the Lamoine facility when he comes.

 

Cupola – Stu reported that Mid Maine Restoration had completed the cupola project last Friday and they were great to work with.  A brief discussion followed regarding the bell that was moved to the school.

 

Town Hall Back Door Ramp – Stu reported that Mike Hodgkins had pretty much finished building the deck and ramp configuration and did a great job.  He said it was pretty close to budget which was encumbered from the previous fiscal year. 

 

Ballot Clerk Confirmation – Town Clerk Jennifer Kovacs had submitted the following names to work the November 3, 2020 election:

WardenStuart Marckoon

Ballot/Election Clerks

 

Gary moved to confirm the appointments.  Nathan 2nd.  Vote in favor was 5-0, Selectmen signed a confirmation memorandum.

 

Drop Box – Stu reported that Mike Hodgkins will be installing a cover that can be locked in order to meet the specs from the Bureau of Elections.  Bob asked about the status of absentee ballots.  Stu reported they arrived yesterday and they are ready to be mailed tomorrow.  He said Nancy Jones and Bonnie Marckoon were a tremendous help in getting the envelopes ready to go.  He said he expects a lot of absentee walk-in traffic.

 

Lamoine Quarterly – Stu reported the paper is all composed and he hopes to get it printed tomorrow.  There was no objection.

 

Lamoine 150! – Jo said there has been great participation in the scavenger hunt.  She said the committee has been handing out the books that Gordon Donaldson authored about the town’s history and the books are available now at the town office.  She said people have been pleased about the book.

 

Land Donation – Blunt’s Pond – Selectmen signed a letter thanking Judith Whitcomb for her donation of land around the pond.  Stu said there will be a cleanup of a small dump area sometime in October.   Kathleen asked if there were plans about trail construction.  Stu said the Parks Commission and Frenchman Bay Conservancy would have to come up with a plan, but there is a fairly extensive trail around the pond already.

 

Town Report – Kathleen read a letter from Maine Municipal Association announcing that the 2019 town report had won 3rd place in the statewide town report contest.  There was a very brief discussion about attending the MMA Annual Convention and some confusion whether it was an in person luncheon or virtual. 

 

Kathleen noted that she was able to attend MMA’s Legislative Policy Committee meeting via Zoom.  She said the focus for the upcoming legislative session is to keep the core funding for municipalities intact.

 

Liquor Petition – Stu reported that a petition was submitted to ask a town meeting referendum to approve the sale of liquor and sale on Sundays.  He said there were 33 valid signature, which exceeded the 30 signatures requested by the Board at a previous meeting.  Nathan said he was glad to see there was interest expressed by the community.  Gary moved to accept the petition and to schedule the referendum for the annual town meeting in March of 2021 with a public hearing to be scheduled for an appropriate date.  Nathan 2nd.  Vote in favor was 5-0.

 

Selectmen Comments – Bob congratulated Stu on being the recipient of the Ellsworth Area Chamber of Commerce Citizen of the Year award.  Stu said he wished he could have invited the entire board, but he was limited to 8 guests, so he invited Jo, who is a past award winner. 

 

Bob said he is concerned about the upcoming election and what is happening nationally.  He said it’s upsetting to hear implications of election disruption from national candidates.  He said he likes to vote in person and wants people to know they can vote properly.  He said he took an oath as a Selectman and hopes the town is prepared in case anything happens.  Stu said he is the Election Warden and will keep a close eye on things.  Nathan said he believes we will have a free and fair election.  Stu said his biggest concern is traffic on Election Day as turnout is likely to be big.  There was a brief discussion about lighting on the new deck.  Stu said he would check the bulbs.

 

Selectmen asked about the storm from the previous day (September 30, 2020).  Stu said the fire department was paged for four calls, three of them simultaneously.  He said the department was able to handle all four incidents.

 

Stu said this is usually the time of year when a budget is developed, but it has been so busy at the office, he hasn’t even had time to close the books on the previous fiscal year.  He said he would try to get started as soon as possible.

 

Kathleen noted the next meeting on October 15, 2020 will start at 6PM at the school gym with the Board of Assessors and the Planning Board, followed by a special town meeting at 7PM.  Stu asked who would moderate the town meeting.  It was agreed that Jo could do it again. 

 

There being no further business, the meeting adjourned at 8:13 PM.

 

Respectfully submitted,

 

 

 

Stu Marckoon, Adm. Asst. to the Selectmen