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Heating Assistance Committee

Minutes of October 21, 2014

Deputy Town Clerk Stuart Marckoon called the meeting to order at 10:35 AM

Present were:  Walter Grenier, Jane Fowler, Kathie Gaianguest, and Stu Marckoon.

Selection of Chair - By acclaim, Jane Fowler was selected as chair.

Policy Review – The committee reviewed the policy that created the committee.  The committee discussed raising funds.  Walter suggested that businesses be contacted for possible donations.  Stu reported that a group called One Hancock had offered a matching grant earlier in the year, but he was not sure if that was still available.  Kathie suggested letting the Fuel Buyers group know about the donation opportunity and she offered to initiate contact. 

It was agreed that a brochure should be developed with a clear, standard message.  Stu said if the group would send him ideas, he would try to develop something.  There was extensive discussion about making business contacts, and creating a potential donor list as soon as possible.  Walter offered to help develop the potential donor list.  Stu said donations might be tax deductible and said each donor would receive an acknowledgement letter.  There was discussion about giving donors more public recognition on the town’s website.

Application Stu offered to draft an application for potential recipients. The committee agreed that if applications for assistance are received, Stu would screen them, forward the application via e-mail, and the committee could approve or deny.  It was agreed that all applications would be confidential.

Next Meeting – The committee agreed to meet on Thursday, November 6, 2014 at 9AM.

There being no further business, the meeting adjourned at 11:22 AM.

Respectfully submitted, 

Stu Marckoon, Deputy Town Clerk/Treasurer